Cooling and ventilation equipment

Tender description

The University of Edinburgh invites competitive tenders to appoint a single supplier to provide maintenance and reactive work for Air Chillers that are spread throughout the University’s Estate. We will apply a 2-stage restricted procedure. Bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit means of proof at a later stage. Specific selection requirements are detailed in Section III of this notice. When completing the ESPD, bidders must have regard for the specific requirements in this notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders. The University of Edinburgh wishes to appoint a single supplier to provide maintenance and reactive work for Air Chillers that are spread throughout the University’s Estate. The University has a population of over 36 000 students and 10 000 staff. University activity is spread over approximately 750 buildings in numerous locations covering 800 000 m2 around Edinburgh and beyond, with student accommodation provided at the Pollock Halls of Residence and across a range of flats around the city. Other major locations include: — Easter Bush, — the Roslin Institute, — Edinburgh BioQuarter, — the Western General Hospital and — Firbush Outdoor Education Centre (at Loch Tay). Campus maps are available online at http://www.ed.ac.uk/maps/ The University relies on a numerous air cooled chillers to provide a source of cooling to their buildings. The chillers serve some of the University’s most critical installations. The generated chilled water serves air handling units and fan coil units. With the increasing demand for cooling to support the University’s business the chillers are key to the successful functioning of the University. The contract covers approximately 50 air cooled chillers and 55 No. Close control units (water and refrigerant based systems), located in buildings across the 5 University campuses. The complexity of the equipment requires a comprehensive planned preventative maintenance regime coupled to a timely reactive repair service. The tasks to be undertaken through the Service Contract shall be based on the relevant SFG20 Task sheets. Work shall generally be carried out during normal working hours, however at some locations out of hours work shall be necessary to minimise the risk of service disruption. Management of the PPM work shall be critical together with achieving an agreed Programme of PPM work. To undertake the Works the University is seeking a supplier with suitably experienced and qualified operatives, including matters relating to health and safety. The supplier may be requested to replace equipment associated with the installations. Transfer of undertakings (protection of employment) Regulations 2006 (“TUPE”) may apply to this contract. Details will be provided at ITT stage.