College of Policing: RFI – Solution Development for Candidate Assessment/administration/ATS

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Why the Work is Being Done The College is replacing its candidate assessment/administration system. The vision is to provide an efficient and flexible national system for managing examinations and assessments within the police service that will give confidence to candidates, police forces and the College of Policing and enable the delivery of excellence. We are seeking submissions from potential suppliers to gather further detail about the costs, timescales and delivery methodology for such a programme of work. Information from these submissions will support the business case to be presented to the CoP Executive team to secure approval to national system replacement and development. Problem to Be Solved A full set of user requirements has been included as part of the RFI documentation pack. But generally speaking at a high level we need: Functionality Enable scheduling of assessment events Enable force self-service to manage attendees and endorsements Enable candidate self-service to manage assessment centre bookings and personal information (as well as tracking of scores / outcomes) Manage logistics of running an assessment including communications with stakeholders Enable assessments (and moderator feedback) to be delivered digitally Enable assessor booking and matching Integrate with other policing systems so that the transition from ATS to Enable examination content management and delivery Who Are the Users Applicants to police forces. Members of police forces undertaking knowledge based exams. Members of police forces undertaking assessment centres. Force and college administrators Super user administrators Assessors Please see RFI pack for full set of user requirements Early Market Engagement We have conducted discovery work and several user workshops and have prioritised user stories for Alpha prototyping, as well as speaking to other public sector organisations. Wireframes for a potential system solution have been produced. Work Already Done User engagement workshops undertaken, vision and user stories/personas created. Wireframes for a potential solution produced (links are included in the RFI pack) Existing Team The current project team includes: Senior Responsible Owner, Project Lead, Senior Product Owner, Applications Specialist and Occupational Psychologists Current Phase Alpha Work Location N/A - Electronic submissions Working Arrangments N/A Security Clearance N/A Additional T&Cs IMPORTANT NOTICE: This is a Request For Information only. Organisations are required to contact the College of Police IT Commercial Manager Roy Bean via email on Roy.Bean@college.pnn.police.uk to obtain RFI documentation. RFI documentation must be sent to Roy Bean by 5pm on 5th October 2018 Skills & Experience Digital Design Experience: Extensive experience in producing creative and innovative digital solutions in a complex online environment, demonstrating the ability to think in challenging situations. Ability to think creatively and deliver appropriate UX concepts. Proven understanding of accessibility issues relevant to digital design. Thorough working knowledge and understanding of HTML5 and CSS as well as proven experience in developing integration solutions across systems. Extensive experience of developing systems to support assessment, examinations and where possible, experience in developing Applicant Tracking Systems (ATS) Nice to Haves Knowledge across the digital design sector applying research in new design technologies to the benefit of the team, projects and services. Ability to present creative ideas, concepts and treatments to production team and clients. Strong experience of applying College of Policing UX Design standards against branding guidelines and style guide. Understanding of College of Policing products and services. No. of Suppliers to Evaluate 5 Proposal Criteria The College of Policing requires Organisations to complete the online Digital Outcomes and Specialists 2 online application process. Contact the College of Police IT Commercial Manager Roy Bean via email on Roy.Bean@college.pnn.police.uk to obtain RFI documentation Submit your RFI response and indicative pricing to IT Commercial Manager Roy Bean via email on Roy.Bean@college.pnn.police.uk Cultural Fit Criteria •Work as a team with our organisation and other suppliers Payment Approach Capped time and materials Assessment Method Written proposal Evaluation Weighting Technical competence 30% Cultural fit 10% Price 60% Questions from Suppliers Budget range