IT services: consulting, software development, Internet and support

Tender description

East Renfrewshire Council has embarked on a change programme to modernise the way that it works and address the joint pressures of increasing demands and financial constraints. This includes modernising and transforming the processes and the systems that are used to manage Finance, Procurement and HR and Payroll. See additional information for fuller details. The Council now invites suitably qualified bidders to respond with competitive tenders for the following requirements. Phase 1: Supply, Implementation, Support and Maintenance of a Finance and Procurement solution including any associated modules. 1) It should be noted that there is no guarantee that the Council will take the procurement module offered under this phase and reserve the right to compare any offering against the procurement offering available from the Scottish Government (PECOS). Potential Phase 2 – Supply, Implementation, Support and Maintenance of HR & Payroll solution including any associated modules. 1) As part of this tendering opportunity it is recognised that there are efficiencies from having one supplier offering a finance, procurement and HR solution. Bidders responding will therefore be invited to provide within their response indicative costs for this potential Phase 2. 2) There is no guarantee that the Council will take the HR and Payroll solution offered from the successful supplier for Phase 1. A further review (post award of phase 1) will be carried out by the Council on the HR and Payroll offering before any final decision on implementing Phase 2 is taken. 3) The Council therefore cannot offer any guarantee to proceeding with Phase 2 under this Contract and reserve the right to go back to the market for an HR and Payroll solution. Bidders responding to this tender opportunity must be able to offer a solution to meet Phase 1. Bids including Phase 2 proposals will be welcomed from single suppliers or from consortium bids where a partnership approach has been taken. Bids for Phase 2 only will not be accepted and will be removed from this exercise. In order to support the Councils business operations the Council reserves the right to introduce/include other Council critical systems at our discretion as we progress with the Contract and after the initial phase(s) via the awarded solution. The successful supplier will be responsible for integrating the system with key operational business systems, and deploying an effective reporting solution. The estimated budget for Phases 1 and 2 is approximately 5 800 000 GBP covering the total contract period of 10 years for East Renfrewshire Council. This is an indicative figure only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract. The Council reserves the right to spend up to 15 000 000 GBP over the life of this Framework Agreement but this value cannot be guaranteed. This value represents potential spend for East Renfrewshire Council only and not any collaborative partners named as part of this exercise. Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to East Renfrewshire Councils overall uptake of any resulting contract or from any Councils named as part of this exercise. Tenderers should note that Fife Council, are mentioned in the relating Contract notice. Fife Council have expressed interest in being able to procure with the successful supplier should they find the awarded solution(s) fit for purpose. Fife Council are not bound to make any further competition under this Framework Agreement for either Phase 1 or Phase 2 systems. The Council will be responsible for their own engagement with the successful supplier following any award made by East Renfrewshire Council. Their estimated spend is in the region of 9 500 000 GBP. It will be acceptable for bidders responding to this opportunity to submit a consortium bid with a partner of their choice. Where this option is taken the lead contractor must identify their partner in part 2A. 17. 2 of the ESPD and download and submit the ESPD attachment at part 2A. 17 .4 which has to be duly completed by each participant in the consortium group.