Conference Director: 14-18 NOW

Tender description

Conference Director Brief We are seeking an experienced Conference Director to deliver the event in its entirety. The Conference Director should have the ability to: • ensure the securing of the venue and negotiating all related services/fee • work with the 14-18 NOW team to finalise the conference programme • interrogate content and prioritise preferred speakers • invite, secure and brief preferred speakers and any necessary back ups • commission all design needs with support of 14-18 NOW Director of Brand & Communications • build the guest list • prepare all print/digital materials eg conference programme; speaker biographies; venue information • commission any films/media and other collateral for use on the day/promotion • issue guest invitations and monitor rsvp's alongside 14-18 NOW's Events and External Relations Manager • co-ordinate all technical/catering/set up of venue • oversee the event on the day • undertake thank you and follow ups • debrief and evaluation NB This is an indicative list of responsibilities The Conference Director will be highly skilled in their field, with particular experience of: • successfully planning and delivering one or more conferences of scale • working with a range of different organisations and funders, preferably including those in the arts and heritage sectors • liaising with and briefing senior and high profile personnel • budget development and control • briefing and motivating delivery teams Practicalities The contract will run from 1st July 2018 to end of May 2019. There is a budget of no more than £13,000 (excluding VAT) for the Conference Director's fee. You will provide your own workspace and equipment, and 14-18 NOW will provide meeting rooms as required. If travel outside of London is required, expenses will be reimbursed in line with 14-18 NOW's standard policies. The Conference Director will be supported by 14-18 NOW's Events and External Relations Manager.