Building and facilities management services

Tender description

Wandsworth Borough Council and The London Borough of Richmond upon Thames are inviting tenders from suitably experienced and competent suppliers for the provision of building maintenance services comprising: — building maintenance and repairs, — Air Conditioning, — Heating Plant, — Electrical repairs and materials, — Water Hygiene Management, — Fire / Smoke alarm systems, — Lifts and Hoists. The Contractor shall provide a professionally managed building fabric repairs service, described more fully at Lot 1 of the Specification in Volume 2, in relation to the Councils sites / properties detailed in Schedules A and B of Lot 1, Volume 2. The Contractor shall provide an Air Conditioning Planned, Preventative, Maintenance (PPM) service to maintain ventilation, comfort cooling and air conditioning systems in relation to the Councils sites / properties detailed in Schedules A (London Borough of Richmond upon Thames) and B (Wandsworth Borough Council) of Lot 2, Volume 2. The Contractor shall provide a Planned Periodic Servicing and Breakdown Maintenance (PPM) service of oil and gas fired primary heating plant at sites listed at Schedules A (Richmond upon Thames) and B (Wandsworth) of Lot 3, Volume 2. The Contractor shall carry out the following services in relation to the Councils sites / properties detailed in Schedules A and B of Lot 4, Volume 2. The Services are described more fully in the Lot 4 Specification, Volume 2. The Service comprises the following: — Portable Electrical Appliance Testing programme: the provision of a full programmed schedule of visits to undertake the inspection and testing of all portable appliances on each site, — Emergency Light Testing: minimum duration 3 hrs, — Emergency Lighting Battery Backup Systems: annual maintenance and testing, — Periodic Servicing: which shall comprise the periodic inspection and testing of 100% of all electrical installations and submission of full detailed Electrical Installation Condition Reports, — Call-Out Services: the provision of service between 8:00 am and 5:00 pm Monday to Friday inclusive, excluding Bank Holidays. The Contractor shall provide a water hygiene management service in accordance with the revised Approved code of Practice for the Control of Legionella (ACOP L8) to the Councils sites / properties detailed in Schedules A and B of Lot 5, Volume 2. The Services are described more fully in the Lot 5 Specification, Volume 2. The Service comprises periodic maintenance and includes: — Periodic Servicing, Maintenance, Testing and Inspection: of each system to ensure ACOP L8 compliance, — Annual Water Risk Assessment Survey and Written Scheme of control: for each property to ascertain the possible risk of Legionellosis and legionnaires disease in the Councils’ hot and cold-water systems and compliance with ACOP L8. The Contractor shall provide a planned maintenance service to Smoke / Fire Detection and Alarm systems at the Councils properties listed in Schedules A and B of Lot 6, Volume 2 in accordance with the requirement of BS 5839-1:2017 and will adopt any updates to these standards, and all associated Codes of Practice, that may arise during the term of the contract. The Service shall include: — periodic PPM inspection and testing: of Fire Alarm Systems and related equipment, including annual battery replacement of fire alarms, — remedial repairs to be completed concurrently with PPM and prior to the next scheduled PPM date. — repairs up to 250 GBP: excluding VAT to be completed with immediate effect, engineers shall carry a stock of suitable spares to cover minor repairs ensuring continued operation. Statutory maintenance and inspection of the lifts and hoists listed in Schedules A and B of Lot 7, Volume 2. Emergency breakdown and repair cover for all lifts and hoists 24 hours a day, 365 days a year. Routine Planned Preventative Maintenance Service for all lifts and hoists listed in the Schedules attached. The Schedules may change with additions or deletions during the term of the contract. Insurance Reports: the Contractor shall undertake any remedial works / recommendations / tests deemed necessary by the Insurance Inspector and arising from the Councils annual engineering insurance inspections. Performance Related Maintenance: penalties will apply should a lift / hoist require 5 or more call-outs per annum, see Lot 7 specification for full details.