Civic betterment and community facility support services

Tender description

Preston Youth Zone (PYZ) is a project that forms part of the larger programme of activity that is taking place in the regeneration of the Preston Bus Station and multi-storey car park in Lancashire. PYZ can be described as co-locating universal positive activities for young people with targeted services for those young people seeking specialist support. Lancashire County Council are seeking to procure a concessionaire who will take on the operational and financial risk associated with delivering the PYZ. Preston Youth Zone (PYZ) is a project that forms part of the larger programme of activity that is taking place in the regeneration of the Preston Bus Station and multi-storey car park in Lancashire. PYZ can be described as co-locating universal positive activities for young people with targeted services for those young people seeking specialist support. PYZ is to be co-located with Lancashire County Council's (the Authority) Youth Offending Team (YOT) in a freestanding building, which will be constructed on the western apron of Preston Bus Station. The remaining area of the western apron will be developed as public open space and will not be used as part of the operating bus station and multi-storey car park. The building is split into 3 levels and will host a variety of spaces including sports hall, kick pitch, boxing ring, climbing wall, dance, music and fitness studios, changing rooms, reception area and café. YOT will have its own dedicated space within the building with an element of “shared space” with PYZ such as the reception area and toilet facilities. The PYZ is to offer young people the chance to learn new skills, make new friends, and develop their own interests, as well as having the right access to the information, support and guidance they may need to develop their lives. Following construction of the building which will host the PYZ and YOT, the authority will lease the building to the concessionaire for up to a maximum period of 25 years. The concessionaire will take on the operational and financial risk associated with delivering the PYZ. It is envisaged that the concessionaire will need to secure private sector contributions from sponsors, arrange contributions from other public sector partners, as well as charging a nominal fee for young people to access the activities to cover operational costs. The concessionaire will also need to provide a capital contribution of 2 605 000 GBP towards the construction costs of building the PYZ. The authority will contribute 5 925 000 GBP towards the design and construction of the PYZ. The procurement will be undertaken under the scope of the concessions contracts Regulations 2016. The concessions contracts Regulations 2016 do not restrict the authority to any set procedure to follow when conducting the tender, allowing the council to design the most appropriate procurement process to meet its needs. The authority intends to follow an open tender process, reserving the right to negotiate tenders at a later stage. As such, the tender process will be as follows: — the authority will evaluate initial tenders submitted by tenderers that pass the selection criteria, — the authority may, if deemed necessary, conduct further rounds of negotiation with tenderers that have passed the selection criteria to improve the content of their submissions. Negotiations, if used, will continue up to a stage where final tenders are submitted which are then no longer subject to negotiation. Tenderers will be advised if negotiations are required at the appropriate stage of the process and will be informed of relevant deadlines for the submission of revised tenders, — the subject matter of the concession, the award criteria, and minimum criteria will not be subject to negotiation, — the authority reserves the right to award the contract on the basis of initial tenders, without further rounds of negotiation, — following submission and evaluation of final tenders, the contract will be awarded to the highest scoring tenderer based on the award criteria (subject to the Authority's discretion not to award a contract to any tenderer).