Radio, television, communication, telecommunication and related equipment

Tender description

The purpose of the Contract is to provide Broadcasting and Audio-Visual Services at the Premises for the Mayor of London and 25 London Assembly members. The scope of service includes but is not limited to: Mayoral messages, Assembly Meetings, Committee Meetings and events. The Contractor shall provide operational, equipment maintenance and support broadcasting services including the following elements: — television and audio broadcast, — webcasting services, — connections and links to external media bodies, e.g. via the fibre optic links, — in built audio-visual equipment and portable audio-visual equipment, — facilitating outside broadcasts, — specialist advice, — video conferencing, — audio Visual provisions for internal and external events. The scope of service is split into 2 categories. 1. Broadcasting and Webcast services (Lot 1) 2. Audio visual services Events / Outside Broadcast (Lot 2) A supplier may bid for both Lots or one Lot. For Broadcasting and webcasts the contractor should be able to provide: — ability to broadcast on multiple channels, simultaneously, for Facebook Live, YouTube and other live streaming services for both Assembly and Mayor, and flexibility to add new channels where necessary, — HD cameras, — chamber and committee rooms should be lit for improved quality of broadcast and webcast, — regularly updated package of idents/VTs that can be integrated into live broadcasts / streams – e.g. holding screens, event starting soon, trailers for events etc, — *point of view / eye level cameras and/or suspended cameras across the ceiling of the Chamber. Media player for web users. — clipping capability – to enable those watching without access to the TV feed to clip and use on their websites / social media easily, exportable with and without subtitles, — searchable time codes, — clock display, — ability to clip and send speeches to social media channels - via mobile device as soon as their speech / question is over, — ability to clip items and publish to the London.gov site or social media, — ability to embed broadcasts on other webpages (such as event pages), — quick fast forward and rewind capability, — live pause, — *Full control of video web stream for users akin to personal video player (PVP) –. — e.g. Sky+ Virgin, File / content management. — ability to send FTP (website video) clips to journalists / TV directly, — ability to withdraw material if deemed necessary from sites — content control, — *archiving for an indefinite period. And questions tagged by Member and topics (not just meetings), — *ability to clip archived meetings. Meta data and surrounding web page. — links to each motion in script format, — links to the proposer of each motion, — post meeting transcript links, — post meeting archive links, — meeting information (who is in attendance / attended), — searchable named AM links, — searchable topic links, — searchable Keyword links, — forward work agenda links, — links back to committee home page on website, — meeting agenda links to specific points in the webcast, — priority Question links for MQT meetings, — ability to add descriptions and agenda to archived webcasts, — ability to create user friendly titles to archived webcasts, — LIVE changes to question content and Assembly Names – in the event errors are spotted before captioning and so names can be easily added or deleted. For AV Service/Events& Outside Broadcasts the contractor should be able to provide: — all sound and video set up for events in the LLR, — live broadcasts from the LLR, — palantypist services, — translation booths, — portable PA systems – that can be used outside the building on small events (e.g. gigs / Pride bus / in the scoop etc), — event lighting – e.g. up lighting/gobos to be able to ‘dress’ the space, — PA systems (internally as well as portable / external incl singing mics and separate AMP system, — sound engineers available on request, — large screens on request, — additional equipment on request (stands, lecterns, hose PA systems / amps- 5/6 mics for panel discussions/audience participation, mobile and static), — provision of stage blocks, — * Live producer to manage on-screen captions, questions etc, NB: There is the need to ensure simultaneous events in the building can be adequately equipped LLR / Chamber / CMT rooms.