The National Archives - Collection Care Database - Expressions of Interest Stage

Tender description

The Collection Care Department (CCD) is responsible for conservation at TNA. The department documents its activities using qualitative, quantitative and visual data, for example condition reporting, treatment, loans and exhibitions, scientific data from surveys/material analysis and before/after treatment images. CCD requires an innovative, cloud-based database system to integrate the conservation department's qualitative, quantitative and visual data to improve data management and streamline processes. The system should have the flexibility to grow with the department's changing data needs while being relevant to conservation documentation. It should provide the means to document and record data on the condition and conservation treatment of TNA collection's items, and facilitate the management of conservation projects, as well as loans and exhibitions tracking. Currently, data is stored across Microsoft Access, Excel, Word, with images stored on a separate drive. Documentation is stored in various places because the department's data needs have outgrown the current Access Conservation documentation database.