Records management

Tender description

The scope of this Lot 4 Records Information Management Services is for the provision of a Records Information Management Service through the following six (6) service lines: — Off-Site Records Information Management Service (full end to end service); — Off-Site Storage of Inactive Records; — Off-Site and/or On-Site Secure Shredding, Destruction and Disposal Services; — Off-Site and/or On-Site Specialist Records Management Services; — Off-Site and/or On-Site combined Records Information Management Services; — Off-Site and/or On-Site Scanning Services. The Supplier shall support the Authority through this Framework Agreement by promoting a fully electronic Records Information Management System to Contracting Authorities that shall allow: — efficient management of Physical and Digital Information, in line with the Government's digital by default agenda; — Contracting Authorities to meet ongoing physical storage demands; — the separation of ‘Active’ and ‘Inactive’ Records to improve the management of inactive Records resulting in more competitive storage costs; — scanning services to be provided in line with the Government's digital by default agenda; — combined On-Site and Off-Site Records Information Management Services to be provided where a planned move to a fully Off-Site Records Information Management Service is a defined strategic objective; — shredding, destruction and disposal of Records in line with the Government's environmental and waste policies; and — compliance with The National Archives Gateway process, where required. The Lot 4 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of seven (7) years (84) months.