Financial systems software package

Tender description

Your Housing Group is currently implementing a major transformation programme through the provision of modernised and improved technologies to support more efficient and effective ways of delivering our services. One objective of the programme is to review the design and provision of all of our back office systems — HR, Payroll, P2P and Finance. We are seeking to implement an end to end integrated solution that cover all the business functions specified and which offers a seamless and intuitive user experience, a single source of data capture and storage, the ability to seamlessly access and report on information across the system and facilitate YHG self-sufficiency through configuration. The system must be capable of interfacing with front office systems, in particular the housing management system. Given the time-scales for implementation we are seeking an established and referenceable solution to meet our requirements. Your Housing Group is currently implementing a major transformation programme, which is being supported by the ICT team through the provision of modernised and improved technologies to support more efficient and effective ways of delivering our services. One objective of the programme is to review the design and provision of all of our back office systems, covering HR, Payroll, P2P and Finance. Our current systems architecture is complex, with a number of disparate systems either standing alone or relying on third party point-to-point integration. This is inefficient and introduces points of failure in our end to end system design. We are now seeking to implement an end to end solution covering HR, Payroll, P2P and Finance. The new ICT Strategy sets out to significantly reduce the number of suppliers we have to manage and to move to full cloud solutions where practical and effective while also introducing a single version of the data truth and real time automation of business processes through holistic systems featuring self-service. In this procurement we are seeking bids from providers who can offer a system that covers all of the business units we have specified and which offers all specified functionality and role specific views from a single system. We also expect this system to be configurable to meet our requirements but recognise that we may need to modify some business processes in order to avoid the need for customisation. We expect to go live with this fully integrated solution in phases between April and October 2018. YHG's key objectives for the new system are: — A fully integrated single system using common database structures and objects across Finance, P2P, HR and Payroll; — A seamless and intuitive user experience; — A single source of data capture and storage; — Ability to seamlessly access and report on information across the system; and — YHG self sufficiency through configuration. The system is required to interface through middle-ware with a number of existing YHG applications including its Orchard Housing Management System. Given the time-scales for the implementation, the criticality of the back office systems and the degree of change taking place in the business we are seeking an established and referenceable solution to meet our requirements. Contract value is expected to be between 1 300 000 GBP and 6 800 000 GBP depending on the solution and the length of the contract which may be between 5.5 and 15.5 years duration.