Records management

Tender description

Lot 1 Multifunctional Devices (MFD's) and Entry Level Print Management Software is for the provision of Equipment which includes mono and colour-capable Devices from small to large office based, free standing and network ready MFDs, Entry Level Print Management Software and peripheral accessories to enable Contracting Authorities to utilise bespoke Devices to meet their individual requirements. The Lot 1 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of five (5) years (60) months. Lot 5 Scanning Services, is for the management of Records and the ‘physical to digital’ process in line with Governments broader ‘digital by default’ strategy. During this process it is acknowledged that there will be a short term requirement to store physical records. The Potential Provider shall be able to provide the full Scanning Service for an End to End or part requirement. The Lot 5 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of three (3) years (36) months. Lot 6 is to provide a Sensitivity Review Service to identify whether Record(s) contain sensitive information and whether the Exemptions support or do not support withholding the sensitive information. The Potential Provider shall be able to provide an On-site or Off site Sensitivity Review Service through either a Fully Managed Sensitivity Review Service or a Triage Sensitivity Review Service. The Lot 6 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of three (3) years (36) months. Lot 7 is for the Potential Provider to provide an entirely independent Vendor Neutral Audit and Consultancy based on total cost transparency of existing information management processes. The Potential Provider shall, where required utilise market expertise and knowledge to influence and support Contracting Authorities strategies in the management of its Managed Print and Content Management requirements and the optimisation of physical storage requirements, including reduction of volumes where appropriate and the management of retention and Disposal/ Destruction strategies. The Lot 7 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of five (5) years (60) months.