Residential property renting or leasing services

Tender description

West Hampshire CCG are commissioning on behalf of the CCG's of Southampton, Hampshire, Isle of Wight and Portsmouth a Community Learning Disability Forensic Service. The Forensic Community Team resource is seen as a means of moving from hospital based to a social care model for people with forensic needs who also have a learning disability. In support of this West Hampshire CCG has applied for a Grant from NHS England to help provide accommodation via a Registered Social Landlord provision, with associated Supported Living resources being procured alongside this procurement to provide support staff for this service. The Grant application is for 935 000 GBP with funding if approved, becoming available from May/June 2017 to source 5 flats across 2 sites within Hampshire (2 flats in one building and 3 in another). The contract with the appointed Registered Social Landlord would be for a period of 30 years (initial term) with the ongoing service and maintenance costs for the properties being funded via the Housing Benefit of the Tenants. This contract is likely to be for a minimum of 30 years. Tenants would likely stay within the Forensic Community Service accommodation for up to 2 years until they move in to a more permanent home. These tenants will require their own front door and own tenancy agreement. The Tenant will be responsible through their Housing Benefit, to cover the costs for service charges for cleaning of communal areas (inside and out), utility bills, council taxes, etc. When assessed on a client specific basis, it may be more appropriate if these charges and the monthly rental transfer directly to the RSL. The Contracting Authority is willing to consider Risk Share approaches around any potential voids if a property is vacant during the lifetime of the contract. The Contracting Authority is also seeking suggestions on any other innovative solutions for managing these services based on the experience of the RSL. The service specification which will be released with the Pre Qualification Questionnaire will confirm the requirements for a Registered Social Landlord to source and manage 5 high quality forensic pathway step up/step down self contained flats for clients with learning disabilities to enable them to live in the least restrictive environment with the optimum level of independence. The flats would be identified and sourced by the RSL once their appointment was confirmed. It is not anticipated that they will need to identify the specific properties until the award of contract but they will be asked for assurances during the procurement process of their capacity and capability to be able to deliver this arrangement. RSL's will be required to engage in multi agency working with other statutory and tertiary services within the locality to ensure personal living conditions are appropriate for each client. The Housing Partners will be expected to: — Take responsibility for and project manage the procurement and any required adaptation of agreed priorities to an agreed budget and timescale. — Undertake the ongoing registered social landlord functions. — Undertake all maintenance and repairs of the properties. — Provide assured leases for each client. — Rents (including service charges will be paid by the client via Housing Benefit). — Provide assurances around their ability for joint working with other related agencies. There will be no requirement to provide separate staff accommodation as this will be part of the Supported Living resources procurement. To aid the finalisation of the specification, we are holding a market engagement event in the Southampton area on Friday 20.1.2017, Nightingale Room, Wells Place, Eastleigh, Southampton SO50 5LJ, 11:00 — 13:00. To request your place, please submit a response via the In-Tend portal by 13.1.2017. Please note, due to limitations on space, we require that no more than 2 people per organisation are in attendance. Estimated cost excluding VAT: 935 000 GBP All info will be available on the portal under the following link; https://in-tendhost.co.uk/soepscommissioning. Access to the Portal to register attendance Organisations, who wish to attend this Market Warming Event, must be registered on the South of England Procurement Services (SoEPS) eTendering Portal ‘In-tend’. If you are not already a registered supplier on our portal, you must sign up (free of charge) on In-Tend using the following guide. Instructions for Registering on the SoEPS Commissioning Support In-tend e-Tendering Portal 1. Browse to the SoEPS Commissioning Support portal — https://in-tendhost.co.uk/soepscommissioning 2. Click the ‘Register’ link on the left-hand side of the page. 3. Enter your correct business and user details. 4. Note the email address chosen and Click ‘Register My Company’ when complete. 5. You will receive an email with your unique password (keep this secure). 6. Login to the portal with the username/password. 7. You will be prompted to change your password on first login. If you have any questions relating to specific projects or tendering with SoEPS please email: commissioning.tenders@soeprocurement.nhs.uk Once registered, you should be able to access the project ‘F10190 Registered Social Landlord to provide suitable accommodation for a Community Forensic Service’ where you will find the draft specification document, MOI and RFI and attendance register for your information. This procurement opportunity will be conducted via a Restricted Procedure. Please note: Completion of the registration of attendance or actual attendance at the market Warming Event, does not constitute an expression of interest in this requirement.