DaaP(F) P3M

Tender description

Why the Work is Being Done The Defence Information Strategy 2016 states that the information vision will be achieved by exploiting concepts, models and best practice adopted by industry, Government and allies. Defence as a Platform (DaaP) is a standardisation initiative promoting the reuse of common components to address a range of user requirements in order to reduce operating costs, improve interoperability and enable agility and innovation. It also seeks to support a faster rate of change through a better commercial model and in-house design and integration team. The DaaP(F) Initial Gate is estimated for end of Feb 17 and Main Gate delivered in Q1 19. Problem to Be Solved To provide project support and delivery of products associated with the IGBC Initial Gate Business Case), Assessment Phase and MGBC (Main Gate Business Case). The tasks will include 1) Project support including schedules and risk management  2) Deliver the Assurance and Approvals; HR and Data-room activities, IGBC and MGBC and associated products ,COEIA, 3) Conduct a further Opportunity Assessment on non-ISS Systems and Services  and quarterly updates ISS Opportunity Assessment 4) Plan and support mobilisation of projects (bundles) in the Assessment Phase. Who Are the Users ISS need to understand Defence ICT Services to inform IGBC submission and initiate the procurements during the Assessment Phase to replace desktop services (Official and Secret). This requires delivery of he Defence and a Platform Future (DaaP(F) Project and Programme Management activities including the IGBC, COEIA and MGBC. Support the competition of the DaaP(F) services in the Assessment Phase. Early Market Engagement Not Applicable Work Already Done The Concept Phase analysis has begun to assess the extent of in-house design and integration capabilities necessary to join up independently procured services. This recognised the need for a DaaP Services Integration Office (DSIO). Shaped by the broader architecture, three ‘bundles’ have emerged as the candidate procurements to succeed MODnet. These bundles are “End User Services” (i.e. devices, peripherals and break/fix support), “Productivity and Collaboration” (i.e. apps and tools) and “Security and Service Management” (i.e. Help Desk) that will be procured in the Assessment Phase. Existing Team The supplier will need to work closely with the project, technical and commercial teams which will include working with other suppliers. Current Phase Discovery Work Location MOD Corsham, Westwells Road, Corsham, SN13 9NR plus potentially travel required across the UK to work with stakeholders. Travel and subsistence for detached duty away from MOD Corsham will be paid in accordance with MOD travel and subsistence rates. Working Arrangments Co-located with the project team onsite typically 5 days a week. Face to face interaction is preferred where possible. Some travel is required across the UK for interaction with the stakeholders including the users and sponsor. All resources will be provided access to the organisation IT system. Security Clearance Individuals will be required to hold ‘SC’ clearance. This clearance is required in advance of the work due to the required start date. Additional T&Cs Suppliers are required to confirm the approach to dealing with Conflict of Interest. Please provide a limit of liability for Travel and Subsistence. Further information will be made available on request. Skills & Experience Experience of producing Analysis reports (e.g. Concept Operational Effectiveness Investment Appraisal (COEIA) and Operational Analysis Support Paper (OASP)) to support development of the Main Gate Business Case 15% Experience of Project Management (e.g. Prince 2) /MSP methodology 10% Experience of managing high value Assurance and Approvals (e.g. Assurance Review Board, Investment Approvals Board and Investment Appraisals Committee) including stakeholder management 8% Experience of planning and mobilising large ICT projects 8% Experience in managing complex programmes and projects and managing inter-project dependencies 8% Experience in active risk management including identifying and mitigating risks 8% Experience of business identification, measurement and planning for benefits realisation 8% Nice to Haves Producing Schedule Risk Analysis and Cost Risk Analysis 5% Providing Project Management support 5% No. of Suppliers to Evaluate 5 Proposal Criteria Approach and methodology 3% How the Approach meets user needs 2% How the Approach meets the organisations goal 2% How risks and dependencies have been identified and the offered approaches to manage them 2% Team structure 2% Cultural Fit Criteria Work as a Team with our organisation and other suppliers 2% Transparent and collaborative when making decisions 2% Have a no-blame culture and encourage people to learn from their mistakes 2% Payment Approach Time and materials Assessment Method Written proposal Work history Reference Evaluation Weighting Technical competence 70% Cultural fit 10% Price 20% Questions from Suppliers Budget range