Building and facilities management services

Tender description

The University of Essex is seeking tenders for the provision of Total Facilities Management (TFM) services. A Framework Agreement shall be established with a single contractor. Under the Framework, an individual call-off contract for the provision of Hard and Soft FM services at the University's Southend and Loughton campuses and part of its Colchester campus will immediately be awarded by the University. It is currently proposed that Southend-on-Sea Forum Management Ltd (The Forum) may also award a call-off contract during the Framework period for the provision of hard and soft FM services at The Forum building in Southend-on-Sea. The Forum shall reserve the right to determine whether or not to award a call-off contract. Southend-on-Sea Forum Management Ltd is jointly owned by the University of Essex, Southend-on-Sea Borough Council and South Essex College of Further and Higher Education. The call-off contract terms shall be NEC3 Option A Terms Service Contract. Tender submissions will be assessed specifically for the University's call-off contract. Tenderers' proposals and pricing information will also be assessed to enable The Forum's call-off contract to be taken up. Tender information submitted by the successful tenderer will be used as the basis for all price and quality proposals for any and all call-off contracts that may be awarded under the Framework. Tenderers will be required to provide a fixed Schedule of Rates (SoR) which will be used to calculate all call-off contract prices under the Framework, including the University and the Forum call-offs. Tenderers will be required to provide a call-off contract price for the University using the fixed SoR. The University's call-off contract price will be evaluated. The SoR itself will not be evaluated. The Framework Agreement shall be for a period of 4 years. The initial call-off contract to be immediately awarded by the University under the Framework will be for an initial period of 39 months with an option to extend annually for a further two 12 month periods (39+12+12 months). The estimated value of the contract to be awarded by the University under this Framework is 1 000 000 GBP per annum. The estimated value of The Forum contract, if awarded, is 1 100 000 GBP per annum. The call-off contract to be awarded by the University under this Framework is to replace an existing contract, therefore the TUPE regulations shall apply. The following Contracting Authorities shall be entitled to use the Framework Agreement: University of Essex Southend-on-Sea Forum Management Ltd. Southend-on-Sea Borough Council South Essex College of Further and Higher Education.