Facilities management services

Tender description

Forth Valley College (‘the College’) is seeking to appoint a single Facilities Management Contractor (‘Contractor’) to provide Total Facilities Management (TFM) services at the College's campuses in Falkirk, Stirling and Alloa. The College will be moving to a new build Falkirk Campus in autumn 2019 and it is expected that the Contractor will continue to deliver TFM services in the new Campus location. The objective of this tender is to appoint a single Contractor to provide and manage TFM Services to Forth Valley College's campuses in Falkirk, Alloa and Stirling. Based on the existing TFM contract, the approximate annual value of the contract is 520 000 GBP based upon the existing College estate. Details of the Campuses: Falkirk – — opened 1962 — 21 000 m² — Various Buildings — East Block (3 floors)/West Block (4 floors) — Total hours of operation per annum — 3490 — Naturally Ventilated — mixture of Gas and Electric Heating and Storage Heating — Asbestos — EPC Rating E+ (at 2009) — Operational Hours — 06:00-17:30 (Monday, Wednesday, Friday); 06:00-21:00 (Tuesday, Thursday) Alloa – — opened August 2011 — 5 786 m² — Single Building — Lower Ground (Floor 0); Ground (Floor 1) and First Floor (Floor 2) — Total hours of operation per annum — 3240 — Energy Saving Features — Rainwater harvesting system, solar panels, naturally ventilated, gas heating, underfloor heating — BREEAM ‘Excellent’ rating — EPC Rating B (at July 2011) — Operational Hours — 7:00-18:00 (Monday, Wednesday, Friday); 7:00-21:00 (Tuesday, Thursday during term times) Stirling – — opened March 2012 — 7 989 m² — Single Building — Ground Floor and First Floor — Total Hours of operation per annum — 3300 — Energy Saving Features — Rainwater harvesting system, solar panels, naturally ventilated, gas heating, underfloor heating — BREEAM ‘Excellent’ rating — EPC Rating B+ (at February 2012) — Operational Hours — 7:00-18:00 (Monday, Wednesday, Friday); 7:00-21:00 (Tuesday, Thursday all year) Bidders should note that the College is progressing plans for a new Falkirk Campus, anticipated to open in autumn 2019 and is proposed to be 20 148 m². Specific details such as Energy Saving Features still to be confirmed. The Contractor will be required to provide (or manage the provision of via sub-contractors) the range of TFM services including: — Facilities Management Helpdesk; including the maintenance of the Asset records. — Asset Information Model for New Falkirk Campus (and other assets if added to AIM). — Building Information Modelling (support and maintenance), input for the new Falkirk Campus. — Building Management System — manage and maintain (the College uses the ‘Trend 963’ BMS system). — Planned & Reactive Building Fabric & Building Services Maintenance, PPMS and statutory Maintenance. — Planned & Reactive Maintenance of Kitchen Equipment. — Grounds Maintenance (Hard and Soft). — Internal Planting. — Pest Control. — Energy and Utilities Monitoring. — Cleaning. — Washroom vending services. — It is the College's view that TUPE 2006 Regulations may apply to this Contract — The College is committed to ensuring that we, and our key suppliers and contractors, adopt fair working practices in relation to our workforce in delivery of our services (including throughout the supply chain). In recognition of this, Forth Valley College is proud to be a Living Wage Accredited Employer (see www.livingwage.org.uk). Please refer to the Instruction to Bidders document for more details. — Furthermore, the College wishes to ensure that its key suppliers and contractors are committed to equality and diversity within their workforce and supply chain. This includes non-discriminatory behaviour and compliance with the Modern Slavery Act 2015. — The College expects that the Contractor shall ensure that payment of sub-contractors and all supply chain partners is made promptly, in accordance with relevant legislation. — The estimated value of the Contract shown is based upon the existing annual value of the TFM contract multiplied by the potential length of the contract (3-7 years) therefore ranging from 1 560 000 GBP and 3 640 000 GBP, however please note that these values are purely for indicative purposes, due to the fact that the new Falkirk Campus will be opened in 2019 and the unknown nature of costs relating to the TFM services thereafter until 2024. This contract will not be divided into lots for reasons of operational and management efficiency.