PU-17/0102 - Statistical Business Register

Tender description

Summary of the work A Discovery Phase to understand the user needs of a Statistical Business Register (SBR) incorporating new Administrative Data feeds and new data sources. The outcome of the discovery stage will be reported back to internal governing body with proposed approach for next steps Expected Contract Length 16 weeks Latest start date 22/08/2016 Budget Range N/A Why the Work is Being Done Run a Discovery Phase to help define the business and service needs associated with a Statistical Register of all Businesses in the UK (over 6 million legal entities) for use by ONS and available (online) to other Government organisations. The work will include incorporating new sources of information. Definition of a statistical business register can be found here http://unstats.un.org/unsd/nationalaccount/aeg/2012/M7-42.pdf Problem to Be Solved The existing register of Businesses (known as the Inter-Departmental Business Register (IDBR)) is very old and cannot easily be changed to meet current and future demands for a more flexible service oriented architecture Who Are the Users ONS – to manage the population of businesses, create samples for running surveys, maintain details for businesses (including contacts, business structures and lines of business) Other Govt organisations….. As an ONS Business Survey I need to draw samples, but using the newly expanded population so that I can run the survey with an effective sample. As an ONS user I need to manage mixed modes of sampling and the processing and integration of admin data so that the survey is run as effectively as possible. As an ONS user I need to create extracts so that data can be analysed. Early Market Engagement None Work Already Done Definition of the current situation to scope the discovery outcomes Existing Team The supplier will be working with an internal team which will be made up of Discovery Lead, Product Owner, Administrative Data representative, Methodology Lead, Information Assurance representative, National Accounts representative, Business Data Division representative, Enterprise Architect. Current Phase Discovery Skills & Experience • Experience in PaaS e.g. Cloudfoundry - 4 points • Expertise in Data Architecture - 4 points • Experience in Big data systems e.g. Cloudera - 4 points • Expertise in data flows - 4 points • Demonstrable experience of business and systems analysis - 4 points • Demonstrable experience of identification of business benefits - 4 points • Expertise in gathering user needs - 4 points • Excellent verbal and written communication skills - 4 points • Expertise of working with agile techniques and principles - 4 points • Expertise in stakeholder management - 4 points Nice to Haves • Experience in providing secure systems - 2 points • Experience of search systems e.g. Elasticsearch - 2 points Work Location Newport Working Arrangments The team will be expected to work alongside internal resource to undertake the discovery. The teams will be co-located and expected to work on-site for a five day working week, with flexibility built in for travel arrangements. Expense payments will be discussed and agreed on successful application (within ONS guidelines). The teams will be expected to work within an Agile Delivery environment working to GDS principles. Security Clearance All members of the supplier team must be SC Cleared to the required Civil Service Standard prior to commencing contractual work. Additional T&Cs Standard Contract Terms & Conditions will apply although the customer can review and amend in consultation and agreement with the supplier. No. of Suppliers to Evaluate 3 Proposal Criteria • Approach and methodology - 8 points • How the approach or solution meets your organisation’s policy or goal - 8 points Cultural Fit Criteria • Work as a team with our organisation and other suppliers - 5 points • Transparent and collaborative when making decisions - 5 points • Have a no-blame culture and encourage people to learn from their mistakes - 5 points • Comply with the Civil Service Code (Link: https://www.gov.uk/government/publications/civil-service-code/the-civil-service-code) - 5 points Payment Approach Capped time and materials Evaluation Weighting Technical competence 60% Cultural fit 20% Price 20% Questions from Suppliers 1. Would you accept the successful supplier to work off-site with frequent onsite visitations and communications through video/audio communications? ONS would expect the succesful supplier to be on site as this work will mean working with ONS staff in a collaborative way. 2. Please note - this is a clarification to all bidding suppliers. Due to the short timescales for this piece of work, should more than 3 suppliers bid and meet the skills and experience criteria, suppliers will be expected to provide evidence of how they can do this no later than 11am on 15/08/2016. 3. Can you confirm when you will notify suppliers that they are shortlisted and will therefore need to submit clarification/validation of their skills and experience by 11am on the 15th Aug? ONS will receive the details of suppliers who have qualified to meet our requirements and essential skills and experience on 09/08/2016. Should more than 3 suppliers qualify, all suppliers are then requested to provide evidence of this by 15/08/2016 at by 11am. Shortlisting will then commence and shortlisted suppliers will be notified of the next steps. Evidence should meet the template requirements and be no more than 100 words for each essential skill and experience. I hope this clarifies. Thanks