Motor vehicles

Tender description

The Council has a requirement for the supply of self-drive hire vehicles on an ‘as and when basis’ to locations throughout Hertfordshire and Northamptonshire. The Framework Agreement will be used by the Council and its Customers, which may include other councils and similar organisations. The Framework Agreement requirement is for a variety of Vehicles as detailed within the various Lots listed below. The Council is committed to encouraging the use of environmentally friendly Vehicles, both cars and commercial, which should be reflected within the offered range of vehicles. Contractors are required to notify the Council of any changes to the range of available vehicles, both additions and deletions. As an underlying principle, all vehicles must comply with current legislation at all times. It is anticipated that the Framework Agreement will consist of 7 Lots: Lot 1: Cars — Manual/Automatic (Including 4x4 vehicles) and 7 Seater MPV's. Lot 2a and b: Goods Vehicles — small vans and up to 3.5 tonne with variety of body styles including variety of box styles with or without tail-lift and Lorries 7.5 tonnes and over with tail- lift. Lot 3: Minibuses — 9, 15 and 17 seat capacities. Lot 4: Passenger carrying vehicles with wheelchair access. Lot 5: Passenger carrying vehicles with driver e.g. minibus, small/large coach. Lot 6: Specialist/Municipal Vehicles Lot 7 a, b c and d: Insured Vehicles — although the majority of hiring will be covered by our own insurance, there will certainly be some cases where vehicle insurance is required to be provided by the hire company. Tenderers are able to apply for one, some or all Lots as applicable It is the Council's intention to award up to a minimum of 5 but no more than 9 Tenderers to each Lot This procurement is an Open (one stage process). Suppliers wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. The deadline for Expressions of Interest is 5.8.2016 To be considered as a Bidder you must complete and submit a Bid by the deadline of 12:00 Noon on 5.8.2016. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please allow sufficient time to make your return as late returns will not be permitted by the system. As part of the Council's commitment to partnership working it is possible that during the contract period other local authorities or other public sector bodies within Hertfordshire may wish to utilise this Framework Agreement. In particular, the Framework Agreement is open to members of Supply Hertfordshire (including any successor body). A current list of member organisations can be found on the Supply Hertfordshire website using the following link: www.supplyhertfordshire.uk No fixed list of organisations is set out within the procurement exercise and no guarantee can be given as to the exact amount of business which may result from this procurement exercise. However, the contractor will be expected to provide the goods and/or services under this Framework Agreement to any local authority or other public sector body within the county of Hertfordshire that is authorised by the Council. Any organisation that utilises this Framework Agreement shall do so under the terms and conditions of the Framework Agreement.