Land Registry - Local Land Charges Register Service Beta

Tender description

Why the Work is Being Done An LLC is a restriction or prohibition on land which binds successive owners and occupiers. The LLC Programme will deliver a single LLC Register Service for England (the inclusion of the LLC Registers in Wales will be subject to a further business case), implementing the powers granted to Land Registry under the Infrastructure Act 2015. The scope of the Programme is to take the 326 English Local Authorities registers and replace them with a single digital register, resulting in Land Registry becoming the sole registering authority and official search provider for LLCs. Problem to Be Solved Land Registry is currently building the LLC Register Service Alpha product. Land Registry requires from the supplier additional expertise and resources to transform the Alpha Service into a robust Public Beta, including: A single source of LLC information with standardised data format, turnaround time, and price of searches; An Environmental Information Regulation route for searching LLC information; An Open Data publication mechanism; Alignment with Government thinking on Open Registers and Platforms; An API allowing existing Local Authority software suppliers to integrate with the LLC Register Service; A paid-for “LLC1” Search Service provided through existing Land Registry digital service channels. Who Are the Users LLC Officers - to register, cancel or vary records to maintain the LLC Register Service; Originating Authorities (body by whom the LLC is brought into existence or by whom it is enforceable, most often a local authority but there are many other non-local authority originating authorities) - to register, cancel or vary records to maintain the LLC Register; Conveyancers and third parties including solicitors, volume conveyancers, search intermediaries, private search companies - to obtain LLC information as part of the conveyancing process; Citizens – to view LLCs affecting property; Public Sector - to access LLC data for internal policy development. Early Market Engagement Land Registry has held a series of market briefing sessions during 2015-16; including the LLC Programme National event in Nottingham (4th November 2015). Through these events the Programme articulated its intentions and timetable; covering Land Registry as an organisation, its digital capability, the LLC Register Service concept and prototype findings, other major procurements within the Programme including the Planning and Delivery Partner and Digitisation and Migration requirements. Land Registry has engaged with Crown Commercial Service during the development of its requirements. Work Already Done LLC Register Service Prototype completed; LLC Register Service Alpha – in development by Land Registry personnel; User groups have been formed and engaged; User needs analysis, persona mapping, digital inclusion assessment, user story backlog for Alpha with additional stories for Beta development; Initial technical architecture, including technology choices iterated during Alpha development; Government Open Registers concept explored and implemented; Data model data defined and iterated; Data quality standards under development; Development tool chain, including build and deployment technology defined and exercised; Developed in-house capability, available to work alongside the chosen supplier. Existing Team Land Registry has two Alpha agile development teams (16 staff) working under the direction of a single Scrum Master. The Alpha teams include User Researchers, Business Analysts, Developers, Web Operations, Designers, Architects, Testers, a Product Owner and a Product Manager. For the Beta development, Land Registry will provide three in-house development teams, to work with the supplier to complete delivery of the product backlog to an agreed minimum viable product. The supplier will work with a subset of Land Registry’s in-house team to enable effective knowledge transfer, ensuring that service can be maintained by Land Registry staff after Beta delivery. Current Phase Alpha Work Location Supplier will work alongside the in-house LLC Register Service Development Team in Plymouth (PL6 5WS). Members of the supplier’s team may be required to attend meetings on an ad-hoc basis at key LLC Programme locations in Land Registry offices at Croydon (CR0 2AQ) and Nottingham (NG1 7AU) at the discretion of the Land Registry. Land Registry may give the option for the supplier to undertake pre-agreed aspects of the Register Service Beta development from its own offices. Land Registry may require (at its discretion) additional travel for the supplier to meet with users across England to undertake user research. Working Arrangments Land Registry will lead the delivery of the LLC Register Service – both the Alpha and Beta; reinforced through the utilisation of a single product backlog. Supplier responsibilities include: optimising use of the supplier's teams, tracking and reporting costs and responsibility for sprint deliverables. Land Registry will act as the primary contact point, and will provide users through its existing relationships. The supplier must follow Land Registry IT and security procedures and policies in relation to access, data and equipment use. Security Clearance Land Registry requires all supplier staff working on the LLC Register Service to have Baseline Personnel Security Standard clearance. https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/365602/HMG_Baseline_Personnel_Security_Standard.pdf Additional T&Cs The suppliers should price the overall Call-Off Contract value using the Time & Materials Charging method. However, during the Call-Off Contract period, Land Registry intends to issue multiple SOWs (each of which will be priced using the Capped Time and Materials method). Any claims for Travel and Subsistence will be made in accordance with Land Registry’s Travel and Subsistence Policy. Clause 13.8 of the Call-Off Contract terms and conditions will not apply. Skills & Experience Proven track record of having successfully delivered digital services to support critical government services that scale to meet demands - 2% Experience of working with the GDS Standard and Design Manual - 2% Extensive experience leading Agile Scrum teams, working within a scaled Agile working environment - 2% Extensive User Research capability including experience in identifying Assisted Digital user needs and producing appropriate support mechanisms - 2% Experience in working with Open Source technologies - 1% Experience in working with data quality standards, spatial data, and spatial database technologies - 1% Experience in applying appropriate security measures to digital services - 1 % Nice to Haves Understanding of Open Registers within Government - 1% A track record of passing GDS Standard Assessments at Alpha, Beta, and Live phases - 1% Experience of working successfully with UK Local Authorities and Local Authority software suppliers - 1% Understanding of Government open data policies - 1% No. of Suppliers to Evaluate 5 Proposal Criteria Proposed approach and methodology - 8% Proposed team structure - including CVs of key members - 4% Similar contract examples, case studies and references - 4% Team scalability, flexibility, deployment time, and pause capability - 2% Experience in web development technologies: Python development, PostgreSQL + PostGIS database technologies, containerization technologies including Docker, cloud technology, e.g. Amazon AWS, Heroku, Redhat Open Shift, Skyscape OpenStack - 2% Experience with map products and GIS tooling, e.g. OpenStreetMap, MasterMap, LeafletJS, OpenLayers - 2% Cultural Fit Criteria Proposed approach for working as part of a 5-team structure with Land Registry team working from a single product backlog - 10% Payment Approach Time and materials Assessment Method Written proposal Case study Work history Reference Presentation Evaluation Weighting Technical competence 45% Cultural fit 10% Price 45% Questions from Suppliers Budget range estimated supplier effort to deliver beta service - 2720 person days. 2 supplier teams delivering the beta service between october 2016 - june 2017. [initial estimate to deliver entire service (alpha and beta): 8624 days; alpha: 1968 days (2 land registry teams); beta: 3936 days (3 land registry teams) and 2720 days (2 supplier teams).] estimates subject to change through alpha and story backlog refinement. suppliers should bid on the basis of two fully functional teams to deliver the beta service. where value-add options assist the delivery of a cohesive service please provide details and associated costs.