RTFO - System Discovery

Tender description

Summary of the work The supplier is required to conduct a discovery to identify best approach for successfully delivering the project. Criteria for the recommendation will include (but not limited to): • Costs • Risks • Migration approach • User impact Expected team required:- • Tech Architect • Business Analyst • User researcher Expected Contract Length 4-6 weeks Latest start date 11/07/16 Budget Range N/A Why the Work is Being Done The Renewable Transport Fuel Obligation (RTFO) Operating System (ROS) needs amendment to incorporate changes required in implementing the EU Fuel Quality Directive Article 7a and the Indirect Land Use Change Directive (both agreed in 2015, with different elements requiring transposition by April and September 2017). Problem to Be Solved Minimum - Recommendation on project approach. This must include a recommendation on whether to enhance the existing system versus new build decision. Agreed criteria for making the recommendation Justification for the recommendation. Project high level backlog with estimate for the recommended approach Next step recommendation: Alpha phase backlog estimate Intermediate - Backlog and estimate for options considered Technical documentation detailing current system. Functional documentation detailing current system. Requirements documentation for the enhancements Maximum - Usability study and recommendations System enhancement recommendations / observations outside the direct functional scope of the project. In particular with regard to non-functional e.g. supportability, maintainability Who Are the Users The users are members of the RTFO Unit at DfT, who use the system to check applications from suppliers and grant them certificates if fuel meets the necessary criteria. Fuel volumes are validated by comparinged through the system with HMRC data on duty paid. - Other users include entities that have a legal obligation to provide information to the DfT under the RTFO, including fuel suppliers, certificate traders and verifiers. Suppliers enter data and verifiers upload assurance statements to the system, which provide DfT with evidence for checking applications. Certificates can also be traded by account-holders on the system. Early Market Engagement N/A Work Already Done N/A Existing Team There is an existing team of 3 individuals. Delivery Lead Delivery Manager Product Owner / Business Representative There is also an Agile Coach being procured through a separate digital marketplace requirement. Current Phase Discovery Skills & Experience • Have experience of a Microsoft stack: • Windows server / SQL server 2012 • IIS • .Net version 4 • Crystal Reports version 11 • Open source technologies • Cloud technologies • Agile project delivery Nice to Haves • Proven experience of delivering discovery phase for upgrading existing complex IT systems • Proven experience of delivering discovery phase for new systems development. • Risk management • Able to start immediatelty Work Location Ashdown House, Sedlescombe Road North, Hastings, Saint Leonards-on-sea, East Sussex, TN37 7DA Working Arrangments 5 days onsite, with potential of leaving early Friday by agreement with project lead and by working condensed hours. Security Clearance Baseline - Disclosure of Scotland Additional T&Cs N/A No. of Suppliers to Evaluate 5 Proposal Criteria • The proposed approach and methodology • Estimated timeframes for the work • How the approach or solution meets user needs • How they’ve identified risks and dependencies and offered approaches to manage them Cultural Fit Criteria • Work as a team with our organisation and other suppliers • Transparent and collaborative when making decisions • Have a no-blame culture and encourage people to learn from their mistakes • Share knowledge and experience with other team members Payment Approach Time and materials Evaluation Weighting Technical competence 50% Cultural fit 10% Price 40% Questions from Suppliers 1. Does each member of the team need to have Disclosure Scotland as security clearance? Yes, each member of the team will require the appropriate clearance prior to on-boarding.