Records management

Tender description

CCS is planning a procurement on behalf of DWP to establish a contract with a single supplier for the provision of a secure Records Management Service for an initial period of four (4) years with the option to extend for up to a further one (1) year period. This Records Management procurement will be for the provision of services relating to the management of DWP's hard copy records and does not include any electronic records, with the exception of the provision of services relating to the scanning of hard copy records. The service is expected to include but not be limited to accepting deliveries of records from DWP's business areas, preparing records for storage (including barcoding, indexing and linking of records), moving records into storage, retrieving files from storage, preparing records for return to business areas, bulk projects and destroying and archiving records. The purpose of the PIN is to: Provide advance notice that the procurement will be managed and facilitated by Crown Commercial Service (CCS) (referred to as the Agent). The Agent is acting on behalf of the Contracting Authority throughout the procurement process. It is anticipated the Contract Notice will be published in OJEU in Q4 2015/16. The Contract will be between the successful Supplier and the Contracting Authority, not the Agent. The current intention is to award a single contract however we reserve the right to separate the requirement into lots. In advance of the OJEU notice suppliers can ready themselves by getting a DUNS number and registering on the e-Sourcing suite if they haven't already. Once the OJEU notice is out Suppliers can express their interest. http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender