Repair and maintenance services

Tender description

Derbyshire County Council is seeking Tender Responses to provide an internally hosted Fleet and Workshop Management Solution and Associated Support Services to efficiently manage a fleet including full vehicle life cycle. County Transport operates from 5 workshops located throughout Derbyshire by 70 staff. The Councils fleet consists of 800 Council vehicles with an additional 600 vehicles maintained on behalf of other organisations. Requirements include, as a minimum: Implementation; Existing data migration; Training; Consultancy; Asset Acquisition, including asset purchase and creation of acquisition records; Asset Lifetime, asset replacement programme and records management evidencing compliance with legislation enforced by the DVSA, DVLA, the Health and Safety Executive and any other statutory body; Asset Disposables; Asset Licensing, including Goods Vehicle Operator Licensing; Asset Insurance Management, including incident claim management; Workshop Asset Maintenance, scheduling of workshop appointments and statutory tests i.e. MOT and LOLER tests; Workshop Asset Maintenance Facilities, including automated planning, processing and work-flow: Workshop Parts Provisioning and Stock Control; and Financial Aspects including invoice processing. This requirement is not separated into lots as the Council has a single requirement for technical reasons, seamless integration, Council resources and implementation. The contract term will be 5 years from successful Go-Live with options to extend annually up to 5 additional years taking the contract up to a maximum of 10 years from Go-Live.