Contract for the Supply of an Electronic Ordering System

Tender description

Gateshead School Catering (the Council) currently provides a school meals service in 69 primary and special schools throughout the borough of Gateshead. In all of these schools the handling of dinner monies and the ordering of meals each day is completed through manual systems which vary from school to school. The Council charges schools for the total number of meals served each week and schools then break down the number of free and paid meals. The schools currently collect and manage paid dinner monies. The Council prepares meals in bulk as there is no system in place to supply the kitchen staff with a list of chosen meals prior to service, therefore the Council experiences a higher than necessary volume of food waste each school day. The Council requires a software solution (the System) that automates the ordering of meals in schools, the registration of child attendance and the management of data input by schools regarding payments received by them for meals. The System should remove the need for daily bulk preparation of meals and thus reduce food waste, speed up the service of food and provide a full reporting functionality. The System is to be offered to all primary schools where the Council provides a school meals service (at present, 69 schools); however there is no guarantee that every school will require use of the System. The successful supplier will be given the opportunity in conjunction with the Council to demonstrate the System in all primary schools where the Council provides a school meals service. Initially the Council can confirm there are 5 schools that are ready for the System to be installed. When additional schools request installation of the System the Council will complete a review of the Contract in accordance with the terms and conditions. Please register your interest in this opportunity to access the documents in your "My Opportunities" section of the NEPO Portal. Should you need any assistance doing so please contact the NEPO Helpdesk on 0191 261 3940. Keywords: Management Software, School Meals, System, Software