NFCC World Fire Congress 2026 Event Management Company NFCC00005

Tender description

In September 2026 the NFCC will be hosting the 2nd meeting of the World Fire Congress. The World Fire Congress (WFC) was created to bring together Fire and Rescue Services across the world to meet and address the many common issues, risks and challenges that fire and rescue services are facing - from operational responses, to the impact of climate change and extreme weather events, to work around culture and diversity, to firefighter mental and physical health and wellbeing, to wider sharing of learning and good practice. The Congress seeks to grow and deepen international collaboration across fire and rescue services - bringing the benefits of shared understanding and experience to tackle the challenges that fire services face globally. The inaugural WFC was held in the USA in April 2024, attracting delegates from over 50 different countries across the world. As a bi-annual event, the UK will host the 2026 WFC. The National Fire Chiefs Council (NFCC) will be taking the lead and be responsible for the hosting of the 2026 event, which will be held at the QE2 Conference Centre in central London. The event poses a significant opportunity for NFCC and UK Fire and Rescue Services to host a major international event, raising the profile and reputation of UK Fire and Rescue; generating new opportunities to learn from and share international best practice, and demonstrating our value and capabilities - both to UK governments and wider national and international partners. NFCC is looking to procure the services of an experienced Events Management Company to support us in the organisation and co-ordination of the World Fire Congress 2026. NFCC has a small internal events management team focused on delivering our existing commercial events programme. However, given the size and scale of the WFC and to ensure minimal disruption to the delivery of our business-as-usual events programme, we are seeking the services of an external event management company to deliver against the specification detailed in this document and to provide expertise and support in the delivery of this important international event. It is the responsibility of the tendering organisation to obtain for itself, at its own expense, all information necessary for the preparation of its Tender. The proposals should address how the tendering organisation would manage each element of the requirement and the proposed pricing models submitted should clearly explain how each would be priced. The full specification can be found in Appendix 1 of the attached ITT.