Venue Hire for exams

Tender description

Cardiff University is looking into awarding contract for venue hire for exams. Venue has to be within Cardiff. Specifications: Event Overview The ISCE exams will take place across two periods One in May and one in June. Venue needs to be accessible for University day before to setup and day after for take down. Venues must be available for full-day setup, overnight access, and exam delivery until at least 8pm and access from 7am in the morning. Venue Requirements We require flexible, secure, and well-equipped venues within the Cardiff area, ideally with proximity to public transport. Key requirements include: Space & Layout Exam room (could be split onto two floors but ideally no more than 3 floors/rooms) to accommodate: Up to 72 PODs (3m x 3m each) Examiner and actor briefing area (theatre style) Reception and student briefing rooms Separate rooms for: Patients Hijnx actors Drama students Admin/First Aid Storage (lockable) Prayer Holding area for students post-exam Facilities Wi-Fi for approx. 120 devices Ceiling height of at least 2.5m for POD builds Lighting suitable for clinical simulation Temperature control Adjustable fire alarm testing times Security: Lockable rooms overnight Access: Evening setup and early morning entry (from 7am) Parking: Free parking for approx. 100 cars Catering: Working lunch/buffet or allowance for external catering AV Equipment: Sound system, microphones, screens, and laptop connectivity Furniture: Approx. 72 tables (varied sizes), 300 chairs Trade access for POD installation (lift access if not ground floor) Multiple entry/exit points for separate student and examiner flow To express interest please email: rogalaa@cardiff.ac.uk. Deadline for expression of interest: Monday 1st December 2025