Asset Database

Tender description

Cambridgeshire Fire and Rescue Service (CFRS) is currently conducting a soft market testing exercise in preparation for a future procurement of an Asset Management System. The aim is to identify a centralised solution capable of managing CFRS's critical assets and infrastructure, including fleet, operational equipment, and hydrants. Core Functional Requirements; Any proposed Asset Management System must support the management of the following service areas: - Fleet Management (Vehicles, servicing schedules, defect reporting, cost tracking) - Operational Equipment Management (Personal Protective Equipment (PPE), Breathing Apparatus (BA) sets, radios, all operational equipment, servicing, and defect tracking) - Hydrant Management (Inspection, maintenance, water schemes, compliance monitoring, and mapping) Desirable (Non-Essential) Capabilities; - Property Asset Management - ICT Asset Management Minimum System Capabilities The system must be able to deliver, at a minimum, the following functionalities: - Centralised storage of all critical asset data - Scheduling and management of routine and ad hoc maintenance/testing - Defect reporting and escalation workflows based on urgency - Automated alerts and reminders for servicing and inspections - Integration with stock control and ordering systems - Full asset history tracking (maintenance, testing, usage) - Servicing and maintenance records - Generation of compliance-ready reports - Remote access via tablets or mobile devices with internet connectivity - Multi-user access from any location - Seamless integration with CFRS's existing Finance and Procurement systems - Standard and custom reporting across all system data - QR code compatibility for asset identification and lifecycle tracking - User-friendly interface accessible via app or browser, supporting live data and mobile use - Support for multiple stations, locations, and asset types - Role-based access control, audit trails, data encryption, and single sign-on - Cloud-based or hybrid deployment with high availability