HMPO Data Architecture Services

Tender description

Pre-market engagement N/A Work done so far This service is fulfilled by an incumbent supplier with additional information provided at Stage 2 for invited bidders. Which phase the project is in Not applicable Existing team This service is being delivered by an incumbent supplier, the successful bidder will need to work with the incumbent (for transition) and Home Office personnel, HMPO stakeholders and the Technical Design Authority. The service is currently run by 19 full-time equivalent resources covering SFIA 3, 4 and 5 in roles such as data architects, data analysts, architect owners and Data/Information Security and Risk Analyst. Full information will be provided at stage-2 for successful short-listed bidders. Address where the work will be done Services may be delivered remotely. The Supplier’s teams may access HMPO offices, the main hubs are in Glasgow and London. There is no HMPO expectation of the delivery team being split between the two offices or minimum office attendance. Working arrangements Services may be delivered remotely. The Supplier’s teams may access HMPO offices, the main hubs are in Glasgow and London. There is no HMPO expectation of the delivery team being split between the two offices or minimum office attendance. Provide more information about your security requirements: Baseline Personnel Security Standard (BPSS) Provide more information about your security requirements: Security Check (SC) Provide more information about your security requirements: Developed Vetting (DV) Provide more information about your security requirements: The Supplier must comply with the HMG Baseline Personnel Security Standard as a minimum and provide resources that have Home Office SC clearance. DV clearance will be required for the Supplier to access certain projects. Waivers may be granted on SC security clearance to aid on-boarding an individual, they may be restricted on the work they can do until SC clearance is approved. Latest start date 2026-03-01 Enter the expected contract length: 2 years Extension period: 1 year Special terms and conditions Home Office DDaT are applying target rates to all procurements. Although these are not mandated, it will be factored into the pricing evaluation at written proposal stage. The target daily rates (excluding VAT) are as follows: £690 (excl. VAT) for Architecture SFIA 3: £980 (excl. VAT) for Architecture SFIA 4; £1,095 (excl. VAT) for Architecture SFIA 5; Special terms and conditions IR35 Assessments and IR35 Determinations - included as Annex 2 within the Order Form. This Annex sets out terms and conditions relating to IR35 that shall apply in respect of this Contract. Special terms and conditions All information contained within this ITT (including associated documents) is strictly confidential and shall not be disclosed to any third party other than for the purpose of enabling bidders to prepare a response, and only after having obtained a similar obligation from that third party to treat any such information disclosed as strictly confidential. This obligation of confidentiality remains in effect both during and after the tender process. Write the term or acronym: Confidentiality Statement Are you prepared to show your budget details?: Yes Indicative maximum: 12000000 Provide further information: Indicative maximum is £8m for the initial 2 year contract period plus up to £4m for up to 12 months optional extension (total £12m) Confirm if you require a contracted out service or supply of resource Contracted out service: the off-payroll rules do not apply Summary of work The Home Office requires a delivery partner to provide a range of data architecture services in support of the Home Office’s and His Majesty's Passport Office's (HMPO) transformation programme. HMPO employs agile delivery methods and project management methods (depending on the nature of the requirement), tailored to each team dependent on its maturity and the nature of the products and services in its remit. These multi-disciplinary teams operate within a common set of architectural frameworks and a shared governance structure which connect them to wider organisational objectives. The Data Architecture Service will provide the technical designs and guidance for the projects and Products within these domains. The wider Technical Design Authority will cover the other capabilities such as case working, fulfilment, etc. The objective is for the Supplier to provide a managed serviced Data Technical Architecture Services that include: • technical options assessment; • high-level design; • detailed design as needed; • transition architectures; • drafting technical requirements for suppliers; • solution documentation; • support and troubleshooting transition and go-live; and • support architecture and design assurances and governance The HMPO expects all stakeholders, partners and suppliers to work collaboratively, transparently and in partnership in order to successfully achieve its outcomes. Although the Supplier will be responsible for achieving the required delivery outcomes, HMPO expects all stakeholders, partners and suppliers to work collaboratively, transparently and in partnership to achieve the overall outcome Where the supplied staff will work No specific location (for example they can work remotely) Why the work is being done PCCR (HMPO) employs agile delivery methods and project management methods (depending on the nature of the requirement), tailored to each team dependent on its maturity and the nature of the products and services in its remit. These multi-disciplinary teams operate within a common set of architectural frameworks and a shared governance structure which connect them to wider organisational objectives. The Data Systems Architecture Service will provide services for the HMPO’s Technical Design Authority in delivering the Technical Architecture designs, assurance and guidance for the projects and products in HMPO’s IT portfolio. This service provides architecture and assurance services to HMPO’s change portfolio ensuring coherence and consistency across the Products, and alignment with wider HO and Government strategies. The business problem you need to solve HMPO is transforming its IT services, moving to a more agile, Product centric, cloud first architecture, and is significantly advanced in the implementation of this transformations. This is being delivered through multiple portfolios (passports, civil registration, enablers), building in-house capability where it is unique to HMPO, and utilising shared services where there is a common need. Passport, Civil Registration, E2EBI transformations are progressing and into the advanced phases of delivery. Some Digital Business Services are fairly mature and may require occasional technical direction as an architecturally significant new feature or capability is needed. Whilst others are still at discovery stage and require a high-level design which is then iterated in collaboration with the delivery team. The aim of the service is to ensure HMPO’s IT architecture supports HMPO’s business objectives, and complies with HO and HMPO technical strategies and standards including ensuring the technical architecture aligns with wider strategies and standards, while meeting stakeholder requirements, ensuring key cross-cutting concerns are addressed in the architecture (reliability, security, cost effectiveness, supportability, performance) and documentation of the architecture to agreed standards. First user type: Data Architects