BBC Project Management Tool

Tender description

Across the BBC 100s of projects & programmes are underway concurrently. To effectively manage people and investment capital, risk, maintain alignment with strategy and optimise return on investment, active portfolio management is required. This requires visibility of plans, spend, risks and issues at portfolio level (e.g. BBC Critical Projects Portfolio or Technology and Media Operations Portfolio) as well as more detailed views of these factors at project and programme level. The information needs to ‘nest’ in such a way as the detailed project/programme view informs the portfolio overview. Currently, project & portfolio management in the BBC relies on multiple distinct tools, leading to fragmented workflows, data inconsistencies, and inefficiencies in tracking project progress and financial performance. Therefore, the BBC is seeking responses to this Request for Information for a common PPM (Project & Portfolio Management) Tool to build on the introduction of BBC Align – the BBC’s standard project management processes and facilitate this overall Portfolio view. By adopting a centralised, scalable software platform that can be used by all projects, programmes and portfolios across the corporation, we will be able to have relevant oversight and thus more effectively manage risk, issues and resource allocations. We would also like it to integrate with existing systems (i.e. SAP, Jira etc.). Please see RFI documentation for full details. Any information provided to the BBC in response to this RFI will be treated as non-binding. No contract will be awarded as a consequence of this RFI, however, the BBC may launch a procurement in the near future. Responding to this RFI is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. The BBC would welcome responses to this RFI in order that the BBC can build an understanding regarding the current and future provision of the project.