Fleet and Asset Management System - Market Engagement

Tender description

HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE (HIWFRS) requires a solution provider to work closely with their project team to provide the overall design, to build, test and implement a new Fleet Vehicle & Asset Management System as well as providing an on-going support service over the whole of the contract lifetime. <br /><br />HIWFRS will hold some preliminary engagement sessions and the purpose of these is to assist the project team in: <br />a) gaining a deeper understanding of the current market landscape, including trends, innovations, and supplier capabilities. For HIWFRS can refine our requirements and procurement approach.<br />b) identifying potential risks related to procurement, such as supply chain issues, technological feasibility, or cost uncertainties, for them to be addressed before the formal tender process begins<br />c) understanding the suppliers project approach, methodology, resource requirements and tools for delivering the new system.<br />d) identifying suppliers that can provide a system that meets the needs of the FMC department.<br /><br />The supplier engagement days are set as:<br />29th October (14:30 to 16:30 hrs)<br />30th October (14:00 to 16:00 hrs)<br />5th November (14:00 to 16:00 hrs)<br />12th November (14:00 to 16:00 hrs) <br /><br />Location - Hampshire and Isle of Wight Fire Rescue Service, Headquarters, Leigh Road, Eastleigh, Hampshire SO50 9SJ<br /><br />To participate and book your place, please register at https://in-tendhost.co.uk/hampshire/<br /><br />If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and click on the `Register` tab - registration is free.<br /><br />Logging into In-Tend (once registered)<br />- To view this opportunity please click on `Tenders` then `Current` and then scroll down to the project 'Fleet and Asset Management System - Market Engagement'.<br />- Selecting ‘View Details’ on the relevant opportunity <br />- Clicking the ‘Express Interest’ tab<br />- Following the on-screen instructions<br />- More information/questionnaire is available via the Synopsis button. <br />(The following documents will be found via the Synopsis button:<br />- Business Analyst - Business Requirements Document V1.0<br />- Data Security Risk Profile Questionnaire<br />- HF24575 - Market Engagement Questionnaire)<br /><br /><br />Booking Instructions for supplier engagement day<br />In order to book a place(s) please confirm your attendance via the Correspondence function on the project. You must provide the intended attendees name, their job/role title, organisation name, email address and contact telephone number together with confirmation of which day(s) you wish to attend.<br /><br />If you would like to attend one of the engagement day(s) please confirm by 21st October 2024. Please ensure adequate ID is brought to the day.<br /><br />Questionnaire<br />Please return your completed Questionnaire via In Tend correspondence before 2nd December 2024.<br /><br /><br />We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on `Information for Suppliers` at the top of the In-Tend home page.<br /><br />Receiving Notification Emails<br />To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.<br />