National Galleries Scotland Cleaning Contract

Tender description

National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across the following sites: - The National Gallery; including the Royal Scottish Academy Building and the Weston Link - Scottish National Portrait Gallery - Scottish National Gallery of Modern Art; two buildings exist on site, Modern One and Modern Two as well as a number of Lodge Houses and portacabins. Additional sites will fall under the contract however; these do not require the frequency of daily cleaning. The contract requirements include but are not limited to: - Daily cleaning services performed before 10am or to an agreed evening cleaning schedule. Areas to be cleaned include office accommodation, kitchens/tea points, toilet areas, circulation corridors and staircases. - A dedicated contract management team including supervisors located at each site named above; National Gallery, Scottish National Portrait Gallery and Gallery of Modern Art. - Janitorial service between 11am – 4pm per site (3 main sites as stated above). Janitorial service hours are extended during peak season. - Additional ad hoc cleaning services booked for events and exhibitions (average 1 event per week). - Periodic deep cleans and carpet cleans. In addition, NGS intend to include a consumables schedule within the Tender Document from which they may order and purchase supplies through the successful Service Provider. Service providers should be aware they are required to provide all equipment and materials required to carry out cleaning services. No element of the contract may be sub-contracted. All staff to be employed under the contract will require a Basic Disclosure check. This includes any temporary/cover staff and is subject to renewal every 2 years. Cleaning staff working within Modern One of the Scottish National Gallery of Modern Art will require Air Cargo Training. This will be provided by NGS. All cleaning substances must be environmentally friendly. The contract will be subject to regular, unannounced internal audit and inspection by NGS. The objectives of this procurement for NGS are to obtain best value for money, comply with European Legislation and arrive at a way of working which is beneficial and transparent for NGS and the Service provider alike. This procurement will be conducted through the use of the Restricted Procedure. The ESPD will be used as a downsizing tool in this procedure. It is the intention to shortlist a maximum of 5 Service Providers however; NGS reserve the right to invite in excess of this number of Service Providers in the event of a tie. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) 2015. The objective criteria for shortlisting candidates is detailed under section III of this Contract Notice.