PROC/7280/24 - Portable Hygiene Unit

Tender description

The London Fire Brigade (LFB) are publishing a Prior Information Notice (PIN), to further inform the design and potential procurement for toilet/welfare facilities at operational incidents. This is a pre-market engagement exercise with no commitment from LFB to progress to a tender competition. The deadline for supplier responses to this PIN will be 10th September 2024. Lot 1: The LFB places a priority on providing appropriate toilet/welfare facilities for staff attending operational incidents. The nature of the Brigade’s work requires such facilities to be available at any time 24 hours a day, 365 days a year. Operational incidents such as large fires, wide area flooding and terror attacks are by their very nature unplanned and as such third-party suppliers seeking to provide a welfare solution to the Brigade must recognise the short notice periods involved for delivering the equipment to the incident ground. The LFB will be referred to as "Portable Hygiene Units (PHU’s)". This terminology will be used by Brigade staff facilitating the contract as well as operational crews who interact with suppliers on site. The LFB owns 2 PHU’s to provide toilet facilities on the ground during an incident. Requirement:The LFB are looking at different options to provide welfare facilities:Option A: Deliver LFB’s owned PHU’s.Incident Response Delivery Service London Fire Commissioner requires the contractor to provide a prompt PHU’s Delivery Service. The two PHU’s purchased by the Commissioner are to be hosted and delivered by the supplier. The PHU’s hosting and delivery service must fully incorporate the following requirements.The provision of hygiene facilities to the incident ground must occur in a timely manner. The Brigade will require suppliers to robustly adhere to a 3-hour (or faster) delivery timeline for portable hygiene facilities.The service provider must ensure their delivery model is resilient and sustainable to operate 24 hours a day per annum. This includes a consistent adherence to delivery timescales. Maintenance, Servicing and CollectionThe Portable Hygiene Unit servicing and maintenance service must fully incorporate the following requirements:• On site servicing as required with sufficient consumables provided for 48 hours initial use. In instances of a protracted incident, sustained resupply for indefinite use will be required. This should be facilitated through robust communication between the LFB representative, and the contractor is required.• The below list is not exhaustive, and the contractor is expected to provide a full list of consumable products they believe is necessary for the operations described within this specification. o Toilet Rollo Sanitary productso Soapo Appropriate Bin Liners For Sanitary and General WasteAvailability (retention) of servicing vehicles with trained staff 24/7 365 days per year for servicing and maintenance. Toilets to be entirely self-sufficient (i.e. power source / generator / consumables to be provided by your team as part of agreement.) This must include appropriate resupply for prolonged periods of use as agreed with the LFB point of contact. A replacement facility is also required if the other two are being used at a protracted incidents and we therefore require another as an emergency.Questions to be answered by suppliers from PIN:• Are you interested in providing this requirement? • What is your quickest delivery to any London location?• What would your delivery model be?• How will you store the LFB owned PHU’s?Option B: Deliver supplier’s owned PHU’s.London Fire Commissioner requires the contractor to provide a prompt Portable Hygiene Unit Delivery Service. Based on the same requirement stated above in option A, but to deliver their own PHU’s rather than the two owned by LFB. Questions to be answered by suppliers from PIN:• What is your quickest delivery to any London location?• Can you continually meet the 3-hour minimum time requirement?• How many simultaneous incidents can you provide for (can you provide for more than two incidents at any one time)Additional RequirementsLondon Fire Commissioner would also require the contractor to provide additional portaloo on a pay as you go service.