The Royal Parks (TRP) - Kensington Gardens Major Event - Soft Market Testing Information

Tender description

The Royal Parks is in the process of scoping out a new event. This event will be held on Albert Lawns in Kensington Gardens and is expected to operate for up to five days, with the objectives of celebrating horticulture, helping nature thrive, and promoting sustainable practices in modern life. TRP is excited to partner with an Event Organiser who can bring their expertise, innovation and creativity to make this new major event a success. It is likely that the contract period will be for up to 5 years, (probably as a 3+2), starting in either 2026 or 2027 and for an event held annually in the months of either September or October. TRP is looking for a suitably qualified Event Organiser or suitable consortia to plan, promote and produce an annual event for Kensington Gardens, in return for paying TRP a hire fee upfront. TRP is undertaking this Soft Market Testing exercise to establish levels of interest in the opportunity and to identify any market constraints we should be aware of during the drafting and mobilisation of the tender process. To ensure that economic operators are treated equally and without discrimination, and to act in a transparent and proportionate manner, TRP has advertised its request for participation in this market consultation. TRP notes that should it decide to proceed with any procurement exercise following this Soft Market Testing, these will be undertaken in compliance with the principles of UK Public Procurement Regulations. Lot 1: The Royal Parks is in the process of scoping out a new event. This event will be held on Albert Lawns in Kensington Gardens and is expected to operate for up to five days, with the objectives of celebrating horticulture, helping nature thrive, and promoting sustainable practices in modern life. TRP is excited to partner with an Event Organiser who can bring their expertise, innovation and creativity to make this new major event a success. It is likely that the contract period will be for up to 5 years, (probably as a 3+2), starting in either 2026 or 2027 and for an event held annually in the months of either September or October. TRP is looking for a suitably qualified Event Organiser or suitable consortia to plan, promote and produce an annual event for Kensington Gardens, in return for paying TRP a hire fee upfront. TRP is undertaking this Soft Market Testing exercise to establish levels of interest in the opportunity and to identify any market constraints we should be aware of during the drafting and mobilisation of the tender process. To ensure that economic operators are treated equally and without discrimination, and to act in a transparent and proportionate manner, TRP has advertised its request for participation in this market consultation. TRP notes that should it decide to proceed with any procurement exercise following this Soft Market Testing, these will be undertaken in compliance with the principles of UK Public Procurement Regulations. Additional information: Soft Market Testing Information must be submitted, via the Delta online portal by 14:00 hours on Wednesday 31st July 2024. Please register free of charge on Delta eSourcing: https://www.delta-esourcing.com/