Telephone and Data Transmission Services (“Moves, Adds and Changes”)

Tender description

The University requires the provision of Moves, Adds and Changes (“Services”) related to its telephone and data installations network. <br />This can include services which are labour only, provision of goods or a combination of both, details of which can be found below. <br />The scope of the Services includes, but is not limited to:<br /> Installation of data outlets; <br /> Patching of data outlets; <br /> Relocation of a data outlets;<br /> Testing and terminating ready wired circuit;<br /> Fault investigation of data outlets;<br /> Supply and installation of new, patch panel for rack;<br /> Installation of main or single containment routes, from the office to the data rack;<br /> Re-jumper an existing analogue telephone service;<br /> Re-patch an existing analogue telephone service;<br /> Fault investigation of telephone line plants;<br /> Installation of emergency voice communication (EVC) help points;<br /> Replacement of faulty network switches;<br /> Installation of new network switches;<br /> Supply and installation of cabinets; <br /> Additions to or new provision to the University’s blown fibre infrastructure. To include installation, termination and testing;<br /> Repairs to the blown fibre infrastructure;<br /> Wi-Fi Design(s);<br /> Wi-Fi Installation(s);<br /> Wireless Access point replacement;<br /> Updating of Caplum, the Network Infrastructure; Management Tool; <br /> To be duty holder as Principal contractor and Principal Designer in respect of moves adds and changes in line with Construction Design Management regulation 2015.<br /><br />Occasional Further Requirement<br />Throughout the life of the Contract, there may be further but occasional requirements, as listed below:<br />• Supplying of Goods, to enable the Service Provider to be able to perform their obligations in performing the Services. This will be required only where the University does not have sufficient or has incorrect stocks of Goods to pass to the Service Provider to enable them to perform their duties of the Contract.<br />• Requirement for further Services such as project management and or design/planning.<br />It is expected that the above Services maybe required from time to time during the life of the Contract, these occasional further requirements are not the majority of the Services that are required for this Procurement.<br /><br />Procurement Process: This procurement process is being conducted as an Open Procedure.<br /><br />The University proposes to enter into a Contract for 6 (six) years - this will be the maximum contract period, including any potential extensions with the successful Tenderer. <br />This will comprise of an initial contract period of 3 (three) years with an option to extend by a further of 3 (three) years subject to satisfactory performance and at the discretion of the University.<br /><br />Contract Value: The estimated value for the initial three-year contract term is in the region of £840,000.00 - £1,350,000 GBP (excluding VAT). <br />The estimated value of the three-year extension period is £840,000.00 - £1,350,000 GBP (excluding VAT). <br />It is estimated, therefore, that the total value of this contract will be between £1,680,000.00 and £2,700,000 GBP (excluding VAT).<br /><br />TUPE: <br />The University envisages that TUPE may apply to this procurement. Further details can be found in the Invitation to Tender document set.<br /><br />To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.<br /><br />The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe<br /><br />Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.<br /><br />Minimum level(s) of standards possibly required:<br /><br />Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels:<br /><br />Employers (Compulsory) Liability: £10 million GBP per occurrence.<br />Public Liability: £10 million GBP per occurrence.<br />Product Liability: £10 million GBP per occurrence and in aggregate<br />Professional Indemnity Insurance: £5 million GBP per occurrence.<br />