Office Catering call for information and discussion (NOT CALL FOR COMPETITION)

Tender description

THIS IS A CALL FOR INFORMATION AND DISCUSSION (NOT A CALL FOR COMPETITION) LiveWest own and manage over 39,000 homes across the South West from Cornwall to Gloucestershire. We have ambitious plans to invest £1bn in the South West economy and to build 7,000 new homes in the region over the next 5 years. In Summer 2024 we are looking to appoint a provider across our three offices (Tolvaddon, Exeter, Weston-Super-Mare),that will meet or exceed our requirements in delivering a friendly, reliable, nutritious catering service that offers a range of quality food at competitive prices. We also want to appoint a provider who is committed to working with us to achieve our Environmental, Social and Governance objectives. Please contact us at: Abbi.Staples@livewest.co.uk Procurement@livewest.co.uk As summary if what we want to find out / discuss with you: 1. Incentivised contracts > do you use them currently, what works well and what doesn't? 1b. What other types of contract do you use and which do / don't work well? 2. We understand that a subsidy is required to run this service across our 3 offices and we'd like to explore how we can minimise this subsidy, ensuring value for money and a quality service. 3. What makes a tender process attractive for you to respond? and what puts you off responding? 4. What arrangements (if any) do you have in other contracts to obtain the most competitive prices for food from your suppliers, and how do you report this to your client? 5. Is there anything else specifically that you think we should consider as part of the Tender process that has worked well previously or you feel would add value? 6. In a cost-plus contract arrangement, how do you communicate expenditure and sales in a transparent way? We are open to receiving email responses to these questions but would equally value the opportunity to arrange teams / phone call to discuss these questions and any questions you may have. We look forward to hearing from you. LiveWest Procurement Team Lot 1: THIS IS A CALL FOR INFORMATION AND DISCUSSION (NOT A CALL FOR COMPETITION) LiveWest own and manage over 39,000 homes across the South West from Cornwall to Gloucestershire. We have ambitious plans to invest £1bn in the South West economy and to build 7,000 new homes in the region over the next 5 years. In Summer 2024 we are looking to appoint a provider across our three offices (Tolvaddon, Exeter, Weston-Super-Mare),that will meet or exceed our requirements in delivering a friendly, reliable, nutritious catering service that offers a range of quality food at competitive prices. We also want to appoint a provider who is committed to working with us to achieve our Environmental, Social and Governance objectives. Please contact us at: Abbi.Staples@livewest.co.uk Procurement@livewest.co.uk As summary if what we want to find out / discuss with you: 1. Incentivised contracts > do you use them currently, what works well and what doesn't? 1b. What other types of contract do you use and which do / don't work well? 2. We understand that a subsidy is required to run this service across our 3 offices and we'd like to explore how we can minimise this subsidy, ensuring value for money and a quality service. 3. What makes a tender process attractive for you to respond? and what puts you off responding? 4. What arrangements (if any) do you have in other contracts to obtain the most competitive prices for food from your suppliers, and how do you report this to your client? 5. Is there anything else specifically that you think we should consider as part of the Tender process that has worked well previously or you feel would add value? 6. In a cost-plus contract arrangement, how do you communicate expenditure and sales in a transparent way? We are open to receiving email responses to these questions but would equally value the opportunity to arrange teams / phone call to discuss these questions and any questions you may have. We look forward to hearing from you. LiveWest Procurement Team