Procurement of a Consultant to provide Peer Review, Project Management and Quantity Surveyor Services for a Major Compound Remodelling and Refurbishment at British Embassy, Tokyo

Tender description

The Foreign Commonwealth and Development Office (“FCDO”) intend to engage the market in relation to this project as part of early market engagement activity in accordance with Regulation 40 of the Public Contracts Regulations 2015. The purpose of this PIN is to initiate market engagement and is not being used as a call for competition. The Foreign Commonwealth and Development Office (FCDO) is exploring the delivery options for our project to remodel and refurbish the British Embassy Compound in Tokyo. This PIN is intended to: 1. Engage with and inform the market of the FCDO’s potential requirements, enabling potential suppliers to better understand the scope of the requirement and the approach to the procurement process 2. Seek feedback and understand interest from the market to inform FCDO's procurement strategy and approach. Please refer to section II.2.4 Description of the Procurement for details in relation to the requirement. Lot 1: The FCDO has disposed of excess land within the compound of the British Embassy, Tokyo, and intends to refurbish all elements of the remaining compound in a phased approach. The project scope of works is: • Remodel and refurbish the ‘New Building’ Embassy office building to accommodate all staff on the compound; • Refurbish the Ambassador’s historic Residence; • Accessibility and sustainability improvements throughout the compound • Remodeling of the Chancery Building to become a hosting and conference centre. • Refurbishment of guardhouses, garage block, plant rooms. • Creation of new gym / sports facilities and staff clubhouse • Works to ensure seismic compliance for the boundary wall, especially on the northern boundary of the site. The indicative overall project budget is c£100m, including build costs, fit-out costs, professional fees, contingency and Optimism Bias. The FCDO is considering appointing a Supplier to deliver the following elements of the Project: • Lead Project Management and Cost Management, including building contract administration, for the RIBA 4 to RIBA 7 stages • Option to undertake a Peer Review of the RIBA Stage 3 design (Spatial Coordination) and a further Peer Review at the conclusion of the RIBA 4 design (Technical Design). The Successful Supplier must: • Provide a suitably qualified and experienced DV cleared Senior Project Manager. This PM can be UK or locally based in Tokyo. • Have a presence in the Japanese market or be able to partner with a Japanese consultancy. Note: A UK or Japanese consultancy that is currently engaged on the project cannot be part of the peer review team The form of contract is anticipated to be an NEC4 Professional Services Contract. However, this is subject to change. If the decision is made to proceed with the procurement, the procurement is planned to commence in February 2024, with an anticipated award date of March 2024. Please note at this stage these are anticipated dates and are subject to change.