SSA_ South Africa_ 2023_ Supply and Installation of CMR CCTVs and Access Control Systems for British Council Office Johannesburg

Tender description

Confidential Materials Room Scope of Work<br /><br /> CCTV <br />a. Cameras should be located within the CMR facing the door area, providing. <br />b. recognisable* images of anyone entering the room and the general working area of the CMR, including access to cabinets and to mini safes containing cabinet keys. In many cases, more than one camera will be needed to ensure complete coverage of all the working spaces. <br />c. The fire door must also be included in the internal camera coverage. <br />d. Where necessary, illumination will be required to provide a useable CCTV image during periods of low or zero light. This will ideally be in the form of Infrared lamps. <br />e. The cameras and recorders should be supplied with an uninterruptable power supply. <br />f. The recording software should be capable of using video motion detection to trigger recordings. <br />g. The capacity of the CCTV recording must meet the corporate record retention schedule, which is 90 days for a CMR. Where local legislation stipulates a shorter retention period, this period is applied. However, there should be evidence available to this requirement. <br />h. CCTV system and recording equipment should be rack mounted in the server room. <br />i. Appropriate password protection should be in place to access the CCTV recordings, and access to them must be restricted to authorised staff, which is included on the authorisation log and/or CCTV code of practice. <br />j. CCTV must be clearly sign-posted via corporate notices wherever used. <br /><br />*A Recognisable image is achieved by capturing the image of a person which occupies at least 50% of the screen height on a monitor. <br /><br />ACCESS CONTROL SYSTEM<br /> An automated access control system is required to permit access into the CMR <br /> <br />1. Each authorised individual must be given biometric access. <br />2. An electronic lock controlled by the access control system secures the door when not in use. Preferably this should be an electronic strike lock. If a maglock is used it must be a high security model with a minimum holding force of 510kg or 5000 Newton’s. The door should also be fail tested in case of system failure, i.e. it remains locked and closed. <br /> <br />Electronic strike lock is installed into the door frame and uses a latch to secure it. When power is applied to the lock the latch releases and the door can be opened. This provides additional security as the door remains secure even if the power is removed. It is much harder to force this type of lock open compared to a maglock, also its more likely the intruder will have to damage the door to gain access. The disadvantage of this <br />lock is they take longer to install as the installer has to modify the door frame significantly and therefore are more costly. <br /> <br />A maglock (or magnetic lock) (see picture) is located on the top corner of a door (on the inside of the door/room not the ‘attack’ or outside of the door/room.) A maglock uses a powered magnet to hold the door secure. When power is removed the door can be opened, also if you apply enough force by pulling the door the lock will eventually give way without damaging the lock or door. This is the main disadvantage of these type locks. The advantage is they are easiest and cheapest to fit. With this lock an additional physical lock is needed to ensure door remains closed if power fails during out of office hours. <br /> <br />There must be a means to leave the room including in an emergency. <br />a. If you have a maglock, there must be a push to exit button fitted on the inside of the room to allow users to leave the room. An emergency break glass unit is required to leave the room in the event of a system failure. <br />b. If you have an electronic strike lock, there must be a manual handle on the door to allow people to leave the room at any time including in an emergency. <br /> <br />An electronic system identifies and records who opens door when entering (name, date, and time) and when the door is closed (date, time). It would also capture door opening from inside (date, time) and closure (date, time). It also captures unsuccessful attempts to open the CMR door. <br /> <br />There should be an alarm sounder at the entrance door which is to activate if the door is left open for longer than 30 seconds, this will alert people to close the door or to investigate who opened the door and why the door is still open. An audible tone should be heard in the immediate vicinity. <br />  <br /><br />