Prior Information Notice (PIN) for the provision of Finance & Procurement ERP Technology in NHS North West London ICS

Tender description

NWL ICS is seeking to design, develop, and procure new technologies and capabilities that are required to help modernise their ‘back office’ procurement and finance systems. The programme aims to deliver a high quality, and good value, system and support service to help streamline the transactions and activities that underpin the way Finance & Procurement capabilities operate.<br/><br/>The following principles are agreed by NWL CFOs:<br/>• Consolidation of transactional services across NWL, supported by a single general ledger and finance and procurement system <br/>• Agreement to consolidate outsourced contracts across organisations where contracts allow <br/>• The migration to a single consolidated system across NWL for finance and procurement system. <br/><br/>The programme will act as a key enabler for change within the Corporate Service landscape, modernising technology, accelerating transition to cloud, replacing end-of-life technology and consolidating existing arrangements within each NHS Trust to deliver substantial cashable and non-cashable benefits for the cluster<br/><br/>The new shared service will have a focus on convergence across data, policies and processes, enabled by a scalable system, paving the way for increasing interoperability across the ICS and wider Healthcare system, with the procurement bringing together :<br/><br/>- 100+ finance & procurement users based across North West London<br/>- 3 primary finance service providers or software solutions, a range of procurement systems and a plethora of other systems and tools across 7 NHS organisations varying in maturity, service provision and position.<br/><br/>The Authority is seeking to engage the market to work with the NHS Trusts and identified stakeholders to ensure the delivery of best in class, VfM (Value for Money), shared Finance & Procurement services which meet the needs of service users.<br/><br/>In order to meet the objectives of the Shared Services Strategy for Government outcomes and user needs of the NWL ICS, this procurement is seeking to purchase a Cloud based service leveraging the capabilities offered by a Software-as-a-Service (SaaS) ERP platform and associated technologies, and the necessary configuration, integration and business change / transformation.<br/><br/>Further information, including details of how to respond to a Request for Information (RFI) as part of Pre-Market Engagement, can be found at the end of this Notice. Lot 1: The procurement is for a technology system and associated systems integration services.<br/><br/>The Authority envisages it will commence a “bundled procurement” for Technology (including ERP) & Systems Integration(SI) Services but is open to exploring alternative commercial models or consider lotting the procurement, through pre-market engagement and the response to the RFI. <br/><br/>By “bundled procurement” the Authority means that the Technology (including ERP) and SI suppliers work together in partnership from the outset to jointly propose a cohesive solution and delivery approach which meets the Authority’s outcome-based requirements and demonstrate they are a compatible supplier partnership.<br/><br/>Suppliers interested in this opportunity will have the option to <br/>submit a response to a premarket engagement questionnaire (Request for Information -RFI) to capture market feedback. Please refer to section VI.3) Additional information below for further instructions on how to submit this response.<br/><br/>Please note that the market engagement activity will not be used to formally evaluate suppliers and any information shared will be used for information purposes only to provide insights and to assist NWL ICS to prepare for the procurement. Any information received or discussions held will not contribute to or influence the evaluation of any potential future tender submissions.<br/><br/>Participation in this exercise is optional with all associated costs to be borne by the supplier. Any decision not to participate will not preclude any suppliers from participation in any subsequent procurement process following the eventual Contract Notice.<br/><br/>Subject to all necessary approvals, the Authority anticipates a competition launch date in February 2024 with award in June 2024. This does not signify the commencement of any procurement process and does not constitute any commitment by NHS North West London ICS. If the Authority decides to commence any procurement process(es) as contemplated by this notice, a separate notice(s) will be published at the relevant time.<br/><br/>There are likely to be market engagement sessions scheduled following on from the initial RFI process. Further details and indicative timeframes for engagement will be provided at a future date.<br/><br/>The Authority intends to undertake a procurement in-line with this section.<br/><br/>This prior information notice has been issued to pre-market consultation as permitted by Regulation 40. Nothing in this prior information notice is intended to commit the Authority to a subsequent procurement. Additional information: Through the esourcing portal; https://health-family.force.com/s/Welcome <br/><br/>- Suppliers will be able to receive a copy of the RFI from the Authority to respond to<br/><br/>- Access updates on any planned arrangements for supplier engagement sessions.