23/057 - Provision of a Contract life cycle management system for Uisce Eireann

Tender description

Uisce Éireann intends to procure a Contract Lifecycle Management System and is looking for providers in the market that can cover all aspects of the Contract Lifecycle Management System but not limited to: • Contract Lifecycle Management, including Application setup and maintenance, hierarchies, templates, versioning and process automation, and auditing. • Artificial Intelligence (AI) capability. • Contract request, management, and creation. • Negotiation, approval workflows, e-signatures. • Dynamic dashboard; ability to earch by contract and framework, vendor or business area to quickly access performance ratings, actions documents received/pending etc. • Vendor accessing the system; ability for vendors to interact with the system in terms of uploading documents, updating actions and closing off actions. • Reporting and analytics, tracking and visualisation. • Vendor Performance Management; tracking spend, KPI’s, SLA’s, requirements, performance, and compliance, of vendors linked to contracts. • Messaging; enable direct communication with vendors. • Reminders; automation of supplier reminders to update documentation (e.g. yearly audited accounts, H&S documents, and annual insurance policies). • Access; ability to restrict/confine access to users based on teams. • Security; Access, Storage, and communication. • Integration to Enterprise Applications like the O365 Microsoft Suite and Oracle eBusiness Suite. • The Application can support a Cloud implementation. Lot 1: Uisce Éireann intends to procure a Contract Lifecycle Management System and is looking for providers in the market that can cover all aspects of the Contract Lifecycle Management System but not limited to: • Contract Lifecycle Management, including Application setup and maintenance, hierarchies, templates, versioning and process automation, and auditing. • Artificial Intelligence (AI) capability. • Contract request, management, and creation. • Negotiation, approval workflows, e-signatures. • Dynamic dashboard; ability to earch by contract and framework, vendor or business area to quickly access performance ratings, actions documents received/pending etc. • Vendor accessing the system; ability for vendors to interact with the system in terms of uploading documents, updating actions and closing off actions. • Reporting and analytics, tracking and visualisation. • Vendor Performance Management; tracking spend, KPI’s, SLA’s, requirements, performance, and compliance, of vendors linked to contracts. • Messaging; enable direct communication with vendors. • Reminders; automation of supplier reminders to update documentation (e.g. yearly audited accounts, H&S documents, and annual insurance policies). • Access; ability to restrict/confine access to users based on teams. • Security; Access, Storage, and communication. • Integration to Enterprise Applications like the O365 Microsoft Suite and Oracle eBusiness Suite. • The Application can support a Cloud implementation. Uisce Eireann is conducting a market sounding exercise to understand what is available in the market and will suit its needs. This PIN notice intends to identify interested parties who wish to engage with Uisce Eireann in this exercise. . . Uisce Eireann may invite up to 5 interested parties with proven & demonstrated experience in Contract Lifecycle Management Systems to present and show case their offering either in person in an Uisce Eireann office or via Zoom/MS Teams link. As required, further details will be provided to selected parties..