CEFAS23-83 Contract for overseas scientific workshop facilitation services

Tender description

Cefas requires support for the delivery and facilitation of a variety of international workshops across two Official Development Assistance (ODA) programmes. Lot 1: Provision of effective and professional facilitation services for a variety of workshops, conferences, and events that Cefas will be running in various international locations across the duration of the Contract.<br/><br/>1. Work closely with Cefas colleagues to understand the objectives and principles of the relevant programme of work for which the facilitation is required.<br/>2. Develop and design a workshop/s agenda and any other associated literature such as name badges, workshop/s literature packs, posters, and programmes (required during the design of the workshop). These resources must be made available to virtual participants also.<br/>3. Facilitate the required workshops, to involve, for example, interactive elements, breakout activities, training sessions and keynote speakers. Including providing staff to co-ordinate and host the event both virtually and where required in-person.<br/>4. Option for workshops to be made available via an event platform/website, accessible through a computer and/or mobile, which the Tenderer must host and manage. This platform should be capable of hosting accessible recordings of the events for a minimum of 6 months after the event.<br/>5. Workshops must comply to UK accessibility and local accessibility laws.<br/>6. Ability to provide virtual and in-person options for attendance.<br/>7. Invites will be sent via the relevant Foreign, Commonwealth & Development Office (FCDO) and/or Cefas and other Arm’s Length Bodies (ALBs). The successful Tenderer will be required to liaise extensively with these parties to manage attendance by delegates.<br/>8. Support management of stakeholder attendance.<br/>9. Lead and provide technical expertise in digital facilitation and necessary tools for a virtual and blended workshop. There may be a need for the Tenderer to assist in the compéring of the workshops, to be agreed with Cefas prior to the events.<br/>10. Be involved in venue selection to ensure appropriate facilities are available.<br/>11. Ensuring conference facilities are set-up for the workshop appropriately, and in a covid-safe manner (if applicable). Manage logistics of this prior and during the workshop and ensure integrated virtual attendance is possible throughout the workshop.<br/>12. Provide a workshop report detailing discussions, key actions, and messages within one month of the workshop event with Cefas experts.<br/><br/>Cefas currently have need of the above services for 3 upcoming workshops in South Africa, Sri Lanka and Ghana. However, there are likely to also be future requirements for these services across several regions under a variety of Cefas International Programmes.<br/><br/>Cefas estimates costs of £70-£100k for provision of services for the 3 confirmed workshops.<br/><br/>PLEASE NOTE - beyond these current requirements, Cefas is unable to guarantee that there will be additional work under the Contract.