Crawley, Horsham, Mid Sussex and Mole Valley Electoral Print and Mail

Tender description

Crawley Borough Council (lead procuring authority), Horsham District Council, Mid Sussex District Council and Mole Valley District Council each require a long term agreement, commencing 1st April 2024, for the provision of electoral print services. Each Participating Authority's contract will include for all the printing requirements of each Council's elections department, including but not limited to the poll cards and ballot papers for elections, the annual canvass exercises and for some Councils the Household notification letters. The appointed supplier will also be responsible for sourcing the materials to be printed on (card/paper etc.) and will be responsible for overseeing the posting/mailing requirements. It is anticipated that the postal element will be subcontracted by the appointed supplier but they will remain responsible for managing and overseeing this element. The appointed supplier must be capable of integrating with each Council's Election Management System; both their current system and their future system in the event Councils change their systems during the lifetime of their contracts. Each participating authority requires a contract lasting six years, up to 31st March 2030, with no extension options built in. This tender will have four independently awardable lots (one for each Council's contract). It is the intention of participating authorities to go out to open tender collaboratively. Lot 1: Lot A) Crawley Borough Council Electoral Print and Mail This contract will cover all aforementioned requirements for Crawley Borough Council's Elections Department. Lot 2: Lot B) Horsham District Council Electoral Print and Mail This contract will cover all aforementioned requirements for Horsham District Council's Elections Department. Lot 3: Lot C) Mid Sussex District Council Electoral Print and Mail This contract will cover all aforementioned requirements for Mid Sussex District Council's Elections Department. Lot 4: Lot D) Mole Valley District Council Electoral Print and Mail This contract will cover all aforementioned requirements for Mole Valley District Council's Elections Department.