Leisure Facilities Back Office Professional Services & Systems

Tender description

High Peak Borough Council and Staffordshire Moorlands District Council (the Councils) have published this Prior Information Notice (PIN) to alert potential suppliers of a future procurement opportunity. The Contract Notice will be published in the next couple of months to start the procurement and selection of a main provider for the Councils Leisure facilities operational 'back office professional support and systems' contract. The Councils are currently in outsourced concession contracts for the delivery of Leisure facilities operations, both are due to expire end of March 2024. Work is underway to establish a wholly owned Local Authority Trading Company (LATCo.) to manage their Leisure centres and deliver active health and wellness services for both Council areas, to be operational for April 2024. The Councils will be the Contracting Authorities at the point of award, however interested participants must note that there will be a requirement to novate the contract arrangements to the subsidiary company when established and operational. Lot 1: This PIN has been issued ahead of the contract notice to enable the Councils to prepare the required detailed information for publication of the ITT. The procedure will be an open competition with reduced timescales of 15 days for submission of bids, in accordance with PCR15 regulation 48. The future contract will be for multiple requirements across a range of professional service disciplines and systems, to support the operation of the new company, including but not limited to: - ICT Support (Leisure Centre specific electronic point of sale system, Office functions, website, All systems [including App, CRM, Digital Asset Management System]), Payroll system, Finance, Customer Data, Communications - Finance Systems (Customer Payments, Purchase to Pay / Invoice payments, Invoices raised, VAT, Financial Information) - Payroll (Monthly salary and wages, PAYE, Pensions, National Insurance, Other [inc annual leave, sickness, training records]) - Human Resources (Produce contract of employment, Record for starters/leavers, Annual leave records, Sickness records) - Health and Safety (Integrated Management System, Meetings/ CPD, Audit, Statutory Compliance, Training, Best Practice) and; - Direct Support, Accident Reporting, Legislative Updates, App KPI Management. Additional information: The procurement procedure will be an OPEN procedure in accordance with Public Contract Regulations 2015. Expressions of interest are requested from providers that can meet the requirements outline in this notice and should be emailed to procurement@highpeak.gov.uk prior to the Contract Notice publication.