GLA SHLAA Project - Creation of new 'online, real-time GIS based Strategic Housing Land Availability Assessment’ system

Tender description

About adding context and requirements test Pre-market engagement None Work done so far The Team at the GLA have undertaken discovery sessions with the boroughs to understand the SHLAA process in more detail and the pressures they experience. The team have also set up a working group with borough representatives to shape the ultimate platform and thinking about this area of work. Outcome of this work can be viewed here: https://www.london.gov.uk/programmes-strategies/planning/digital-planning-0/strategic-housing-land-availability-assessment-tool Which phase the project is in Discovery Existing team Internal GLA Teams and Borough Officer representatives. Address where the work will be done London Working arrangements Meetings generally to be online but flexible enough to have onsite meetings as and when required and regular industry Show and Tells. Provide more information about your security requirements: No security clearance needed Latest start date 2023-09-25 Enter the expected contract length: 2 years Extension period: 1 year Special terms and conditions N/A Are you prepared to show your budget details?: Yes Indicative maximum: 150000 Confirm if you require a contracted out service or supply of resource Contracted out service: the off-payroll rules do not apply Summary of work Why the work is being done: The GLA carries out SHLAAs to identify developable land across London and assess its suitability, potential housing capacity, likelihood of coming forward and potential timings. This allows for the setting of borough specific planning targets, that are capacity derived, in each London Plan, an important factor in driving delivery in the context of constrained land supply where need outweighs supply. New targets will soon be needed as the current London Plan sets them to 2029 and the plan will need to be reviewed or rewritten before that point, before becoming out of date. For this a new SHLAA is needed. Problem to be solved: New borough housing targets/ an understanding of London's land supply will soon be needed. The last GLA SHLAA was in 2017 and represents a static picture of London’s land availability at a fixed point in time. The systems used to collect and process this data are now obsolete. Who are the users: GLA Officer - I need to configure parameters of the SHLAA to understand the land supply position for London at any time. Borough Officer - I need to view and assess sites for potential development Boroughwide. GIS Officer - I need to create new and edit polygons submitted by others in the tool. Member of public - I need to submit sites for possible development via GIS tools and understand the SHLAA process. Member of Development Community - I need to see sites for potential development/ submit sites for potential development via a GIS tool. Given the potential for extensive SHLAA work to be rendered out of date relatively quickly, the availability of live data, and competing pressures on London to increase housing delivery, we are keen to move to a ‘live’ land availability solution as a shared resource for London’s Planning Authorities and Development Community. Where the supplied staff will work No specific location (for example they can work remotely) Who the organisation using the products or services is Greater London Authority Why the work is being done The GLA carries out SHLAAs to identify developable land across London and assess its suitability, potential housing capacity, likelihood of coming forward and potential timings. This allows for the setting of borough specific planning targets, that are capacity derived, in each London Plan, an important factor in driving delivery in the context of constrained land supply where need outweighs supply. New targets will soon be needed as the current London Plan sets them to 2029 and the plan will need to be reviewed or rewritten before that point, before becoming out of date. For this a new SHLAA is needed. The business problem you need to solve New borough housing targets/ an understanding of London's land supply will soon be needed. The last GLA SHLAA was in 2017 and represents a static picture of London’s land availability at a fixed point in time. The systems used to collect and process this data are now obsolete. Given the potential for extensive SHLAA work to be rendered out of date relatively quickly, the availability of live data, and competing pressures on London to increase housing delivery, we are keen to move to a ‘live’ land availability solution as a shared resource for London’s Planning Authorities and Development Community. First user type: GLA Officer First user type: Borough Officer First user type: GIS Officer First user type: Member of public First user type: Member of Development Community Enter more details about this user type: I need to configure parameters of the SHLAA to understand the land supply position for London at any time. Enter more details about this user type: I need to view and assess sites for potential development Boroughwide. Enter more details about this user type: I need to create new and edit polygons submitted by others in the tool. Enter more details about this user type: I need to submit sites for possible development via GIS tools and understand the SHLAA process Enter more details about this user type: I need to see sites for potential development/ submit sites for potential development via a GIS tool. Questions and Clarifications 1. We appreciate the deadline for asking clarification questions has passed, but we feel it would benefit evaluators and suppliers to know whether the 750-character limit includes or excludes spaces. If possible, please confirm Please note: The GLA did not create DOS6 and as such does not manage or control , or have any say in the process or limitations. The GLA did not set the 750 Character limit, and as such cannot advise on this. You would need to seek clarification from CCS the process owner and creator. Last Updated: 31 May 2023, 09:32 2. 1. Is your expectation that a fully-developed live service is the outcome of this procurement? Or would you be prepared to accept an MVP, which can be iterated in any potential future phases of work? 2. What level of integration are you expecting the service to have for instance, are there existing data sets and tools that are expected to be used? 3. Are there any more detailed discovery findings that you could share, either as part of the bidding process or upon contract award? 1. The idea is that an MVP would be capable of being live, but with limitations. 2. The minimum it must link with includes the Planning London Datahub and the Planning London Datahub as well as a form for the call for sites. 3. We are happy to provide anything we have, and hold any meeting to explain any findings Last Updated: 30 May 2023, 12:26 3. 1. Is there an expectation for the application to be hosted in a GLA environment or in an external environment? If external, Does the Client have any expectation of handover or migration post-delivery? 2. Would the consultant be required to develop and build the application on GLA systems or on their own systems? 3. Does the Client expect costs for hosting, maintenance and storage of the application to be included in the budget? 4. Is the Client able to provide an estimate of the number and formats of the datasets to be used? 5. Does the Client have any requirements on the number of stakeholder and industry meetings? 1. If hosted externally, the GLA would have an expectation of support with an SLA in place prior to go live. However the costs of this could be in addition to the build costs. 2.Ideally it will be built on a system outside of the GLA network, however we are open to reviewing whether it is hosted on AWS or Azure or any other platform that might be appropriate 3. No 4. The same as the 2017 SHLAA with the addition of the feed to the Planning London Datahub as a minimum 5. Yes – with boroughs through an existing framework where we meet them bi monthly Last Updated: 30 May 2023, 12:17 4. Will the GLA set standards for the data that would be collected from boroughs? Not all boroughs use the same software, or follow the same data management standards. What role will the commission have in defining those standards (if any)? The GLA has worked with the borough's to set a date standard that all of the borough's will be subscribing to. As with all part of this project, this has been done collaboratively to avoid anyone missing out on being involved. Last Updated: 30 May 2023, 12:11 5. There does not appear to be any requirements relating to handover of solutions or capability building requirements (how will the supplier support the GLA in capability building for longevity). We would like to provide the GLA with a solution rather than vendor lock-in to a licensed product. Would the GLA be open to this approach? A. The GLA is open to looking at both solutions, this is because it is about having the right solution that works in a pan London way rather than being constrained by delivery model. Last Updated: 30 May 2023, 12:10 6. It is mentioned in relation to core critical sites that the following is a requirement of the system "probability of coming forwards applying a probability matrix based on adjustable criteria". The IMA tool has previously implemented some probability forecasting, will the same modelling be adopted for this tool? It is unlikely to be the same modelling, but it will be along similar principles. Last Updated: 30 May 2023, 12:08 7. Is there any existing platform in use e.g., GIS, Content Management System? If yes, please share the details about architecture and software-hardware components. there is currently no platform in place Last Updated: 26 May 2023, 14:35 8. How the base data for the application will be supplemented e.g., Land record, property ownership record, change of title? Will there be an API integration aspect with the HM Land Registry application? Please clarify. we are not currently proposing an API integration to Land Registry, however, this is something that we would think about if you are proposing it. All other data connections are via Apis to other platforms. Last Updated: 26 May 2023, 14:34 9. Any estimation on the number of concurrent users of the proposed solution? Please clarify. assuming all users are logged in at the same time, this would amount to 36 Last Updated: 26 May 2023, 14:33 10. Is there any requirement for maintenance support post-go-live? Please confirm. we would like to consider this, but he's outside the scope of this contract Last Updated: 26 May 2023, 14:31 11. Please could you clarify whether this work should be performed within the London or if some part of it can be performed in other offshore / bidder locations (like India)? Please confirm. Our preferences is for some representation onshore, within person, meetings and events. However, we recognise that some work might need to take place offshore. Last Updated: 26 May 2023, 14:29 12. Please can the authority confirm who did the discovery project for this opportunity? The GLA working with the boroughs across London Last Updated: 26 May 2023, 10:24 13. Please can you authority confirm if you have an Enterprise License Agreement in place for ESRI Technology? Yes Last Updated: 26 May 2023, 10:24 14. Is the buyer expecting the successful supplier to provide a pre-existing solution and configure for the identified user needs ? We are happy for an existing solution to be developed, or a new solution produced Last Updated: 25 May 2023, 14:12 15. We note that the 'Nice to Have skills and experience' as not specified that a 'no response' is expected from suppliers, can you confirm? Thank you. Correct - it is optional and the GLA has opted to not specify any nice to have skills and experience. Last Updated: 25 May 2023, 12:02 16. For questions 2 and 3, please confirm if you wish suppliers to respond with broad experience or one example in the usual Situation, Work, Results format. Either or both will be accepted in this case, as we acknowledge that this specific piece of work has not previously been undertaken by any supplier previously. Last Updated: 25 May 2023, 09:47