T954 - Periodic Contract Cleaning Framework

Tender description

The University of Essex wishes to establish a new framework agreement for periodic contract cleaning across three lots that will ensure that the University has access to a number of experienced, capable and good value cleaning contractors to meet the cleaning needs that arise at various points during the academic year. Details of individual lots are as follows; Lot 1: Summer Period (July & September): Following end of tenancy move out of undergraduate students (July) and postgraduate students (September). Deep cleaning to bedrooms with and without ensuite bathrooms and scheduled “sparkle” cleaning to communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby’s, stairwells and corridors. Lot 2: Summer Period (July – August): Regular service cleaning to residential areas during Event Essex conference period alongside our in-house cleaning team. Bidders may be required to provide additional staff for the last week of September. Lot 3: Termly office cleaning in academic and administrative areas three times per academic year (December, April & August). Please note the current academic year runs from September 2022 to August 2023, therefore call off order no.1 for lot 3 will be for August 2023 only. Bidders to note that there is a maximum period of 4 weeks to complete this work, there is no minimum period. Lot 1: Lot 1: Summer Period (July & September): Following end of tenancy move out of undergraduate students (July) and postgraduate students (September). Deep cleaning to bedrooms with and without ensuite bathrooms and scheduled “sparkle” cleaning to communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby’s, stairwells and corridors. Lot 1: Summer Period (July & September): Following end of tenancy move out of undergraduate students (July) and postgraduate students (September). Deep cleaning to bedrooms with and without ensuite bathrooms and scheduled “sparkle” cleaning to communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby’s, stairwells and corridors. Each Summer, typically during July, the University will host a number of summer school and conference events on campus. Delegates attending the events will have the opportunity to use the available University accommodation. Student accommodation such as bedrooms and ensuite bathrooms are not serviced by our in-house cleaning teams during the period of student tenancy, generally Oct – July, the communal areas; shared bathrooms, communal kitchens, foyers, lobby’s, stairwells and corridors are serviced at least weekly during the student tenancy by our in-house cleaning team. The cleaning services described in lot 1 must take place during the changeover period from student use to delegate use which is ordinarily one week (7 days) using an agreed phased approach for delivery. The cleaning process is then repeated again following post graduate move-out in September. Typical requirements are shown in lot 1 cleaning schedule documents. Lot 2: Lot 2: Summer Period (July – August): Regular service cleaning to residential areas during Event Essex conference period alongside our in-house cleaning team. Bidders may be required to provide additional staff for the last week of September. Lot 2: Summer Period (July – August): Regular service cleaning to residential areas during Event Essex conference period alongside our in-house cleaning team. Over the summer period, generally July and August, residential areas are used by Event Essex conference guests who are attending events on campus. There is a requirement to provide general cleaning and servicing to these areas alongside our in-house cleaning team. Bidders are expected to provide a team of cleaning staff in order to fulfil these requirements. This team will be supervised by our in-house cleaning team and typical requirements are shown in lot 2 cleaning schedule documents. Lot 3: Lot 3: Termly office cleaning in academic and administrative areas three times per academic year (December, April & August). Please note the current academic year runs from September 2022 to August 2023, therefore call off order no.1 for lot 3 will be for August 2023 only. Bidders to note that there is a maximum period of 4 weeks to complete this work, there is no minimum period. Lot 3: Termly office cleaning in academic and administrative areas three times per academic year (December, April & August). Please note the current academic year runs from September 2022 to August 2023, therefore call off order no.1 for lot 3 will be for August 2023 only. Bidders to note that there is a maximum period of 4 weeks to complete this work, there is no minimum period. There is a requirement for termly office cleaning across the academic and administrative estate, totalling approx. 1200 offices of various sizes. These offices will require cleaning as detailed in lot 3 cleaning schedule documents. During termly vacation periods, namely December, April and August. The University of Essex requires the office areas to be cleaned outside of normal working hours (currently Monday to Friday / 9am to 5pm) when there are less occupants in these areas. The preference would be either 5.30am to 8.30am and/or 5pm to 8pm. (Cleaning outside of these times, including within office hours, will be considered in exceptional circumstances).