IQVision Upgrade

Tender description

Tenders were invited for the provision of an upgrade to IQVision from the existing Trend 963 system. Note, the previous tender was cancelled due to a lack of competition, resulting from timing. The works comprises the migration of the Trend 963 Supervisor sites to IQVISION at the University of Edinburgh, Estates Department. It is anticipated that works will be performed offsite, however the University can provide secure remote access via BOMGAR to the University’s server. Final commissioning and demonstration will be required at the University. Bidders were required to self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T. Bidders were required to refer to the specific requirements listed in the Section III in this Contract Notice when completing the SPD in PCS-T. Bidders noted that these are mandatory pass/fail requirements and that failure to provide adequate evidence on request of how these requirements shall be met would result in automatic exclusion from the Tendering process. Each Bidder passing the Minimum Standards then responded to SPD pass/fail questions (4C.1.2; 4C.1.2.1; 4C.1.2.2). Suppliers that passed the SPD questions were then subject to a technical and commercial evaluation. Bidders were required to confirm they can meet the requirements and specification detailed within the Statement of Requirements within the Invitation to Tender, Bidders will be required to provide a full product specification. Failure to confirm and demonstrate this in their responses to the technical questions would result in the Bidder being automatically excluded. The University of Edinburgh reserved the right to apply their own judgement based on experience from similar contracts to determine if the response is feasible. If Bidders knowingly cannot fulfill this, they were required to discontinue this application. A 50% technical threshold applied - bids were required to achieve a minimum total overall technical score of 25% or more out of the maximum of 50%. Any Bidder who failed to achieve the technical threshold would be excluded from the commercial tender evaluation and shall take no further part in the tender evaluation process. Commercial scores were allocated on a comparative basis with the lowest overall price receiving full marks and others a percentage of that mark according to the difference between their bid and the lowest offer. The quality and commercial scores were combined to give each Bidder, who has passed the technical threshold, an overall total score. The supplier with the highest total score was deemed to have provided the most economical advantageous tender (MEAT).