Synergy Technology (including ERP) & Systems Integration Services

Tender description

The Authority published a prior information notice on 21 December 2022 (Notice Reference 2022/S 000-036281) the “December 2022 PIN” (see: Synergy Technology (including ERP) & Systems Integration Services - Find a Tender (find-tender.service.gov.uk)). The Authority seeks to provide further information to the market which complements the information contained in the December 2022 PIN. The Authority continues to engage the market to work with the Synergy Programme and its stakeholders to ensure the delivery of best in class, Value for Money (VfM), shared Human Resources (HR), Finance and Commercial service which meet the needs of service users. The Authority intends to undertake a procurement for the Synergy Programme in accordance with section II.2.4) of the December 2022 PIN. This prior information notice has been issued to provide further detail as to: a) the rules for participation in the procurement: “Capping Mechanism”; b) the contract construct; and c) the use of the Competitive Procedure with Negotiation and the high-level timelines for this. This information is contained in section II.2.4) of this prior information notice. The purpose of this PIN is to update the market as the Authority continues to design its intended procurement process and, in that respect, to notify the market of the Authority’s current position in relation to items (a) to (c) above. However it should be noted that nothing in this prior information notice is intended to commit the Authority to following those positions as part of its final procurement process or indeed to commence a subsequent procurement process. The Authority reserves the right to amend its position on any of the matters relating to items (a), (b) and (c) final details of which will be confirmed within the Contract Notice for this opportunity. Lot 1: The Authority intends to commence a "bundled procurement" for Synergy Technology (including ERP) & Systems Integration Services through a Competitive Procedure with Negotiation (under Regulation 29 of the Public Contracts Regulations 2015). The final design of the bundled procurement will be determined at the discretion of the Authority. By "bundled procurement" the Authority means that the Technology (including ERP) and SI suppliers work together in partnership from the outset to jointly propose a cohesive solution and delivery approach which meets the Authority's outcome-based requirements and demonstrate they are a compatible supplier partnership. The Authority proposes conducting a single procurement process (with the application of a single evaluation methodology that will cover the different or “bundled” elements of the overall solution) to determine the fit for purpose 'bundle' of suppliers. For the avoidance of doubt, the Authority does not propose a 'lotted' procurement or a prime contractor/subcontractor model. a) Rules for participation in the procurement: "Capping Mechanism" To maintain the integrity of the procurement process for this contract opportunity, the Authority intends to allow any supplier to form a part of up to three (3) consortia. This is intended to be set as a condition of participation in the procurement. Should any supplier wish to be part of more than one consortium this will be appropriately managed by a requirement for separate bid teams and ethical wall agreements. Further details will be set out in the procurement documents in due course. b) Contract Model The Authority is still developing its preferred contracting model for Synergy. As previously stated in the December 2022 PIN, the Authority is intending to use a single Co-signed Contract based on the government’s Model IT Services Contract (see: Model Services Contract - GOV.UK (www.gov.uk)). ** Please register and download the full copy of the detailed information through the itt_21870 Synergy Technology (including ERP) & Systems Integration Services event on Jaggaer. c) Use of the Competitive Procedure with Negotiation and high-level timelines The Authority shall utilise the Competitive Procedure with Negotiation (under Regulation 29 of the Public Contracts Regulations 2015) for this procurement. ** Please register and download the full copy of the detailed information through the itt_21870 Synergy Technology (including ERP) & Systems Integration Services event on Jaggaer. The Authority reserves the right to amend the above timelines and any of the matters relating to items a), b) and c) above prior to advertising the Contract Notice for this opportunity. Final details of the timeline above will be confirmed within the Contract Notice for this opportunity. The suppliers are invited to provide the following as part of their proposals and/or observations to the currently proposed Contract Model approach: • how the proposed approach in (b) can be improved to ensure transparency, collaboration, governance and delivery. • reasonable detail both as to the proposal or observation itself and also the justification for it in order to enable the Authority to understand the observation(s) and its merits. Responses should be provided via the portal by no later than 17:00 hours British Summer Time (BST) on Monday 24 April 2023 If suppliers do not wish to make any observations in response to the questions above, there is no further action required. Suppliers should note that the Authority is requesting this information with a view to assisting it in the further development of the procurement process. By requesting this information, it is by no means committing to accepting, addressing, or incorporating any feedback into the procurement documents (as defined by PCR 2015). Therefore, the Authority reserves the right to accept, incorporate or dismiss any of those proposals or observations at its sole discretion. Additional information: ** Please register and download the full copy of the detailed information through the itt_21870 Synergy Technology (including ERP) & Systems Integration Services event on Jaggaer. Nothing in this prior information notice is intended to commit the Authority to a subsequent procurement.