Surveying Services - ID390

Tender description

Aspire Housing (“Aspire”) are inviting bids from organisations who might be able to provide surveying services (Lot 1 - Residential Stock Condition Surveys, Full Stock Condition Surveys, Block Surveys, Lot 2 - Energy Performance Certificates (Residential), Lot 3 - Energy Performance Certificates - (Commercial), Lot 4 - Garage Site Surveys, Car park Surveys, Road Survey, Lot 5 Disrepair Surveys) that meet Aspires current requirement for its housing stock. Aspire wish to appoint surveyors with suitable expertise and experience to undertake a programme of surveys on various property and asset types. Service Providers can bid for all five (5) Lots, one Lot or in any combination. Ideally, Aspire is looking for economies of scale. The requirements are described in Document 2 - Specification. The process is a restricted process, with a Selection Questionnaire stage being used to select up to 7 suppliers for each Lot who will be invited to submit a full tender. Lot 1: Lot 1 - Residential Stock Condition Surveys The Stock Condition Surveys are delivered on a 5-year rolling programme to ensure that all data is kept up to date to give a true reflection of the stock. All properties have had a stock condition survey completed and no cloned data exists in the database. Aspire uses the asset management software Orchard Asset (MRI) to complete these surveys. The successful surveyors will be required to provide the collected data within Orchard Asset where applicable. Lot 2: Lot 2 - Energy Performance Certificates (EPC's) - Residential There would be a requirement for EPCs to be completed and lodged to the government portal. Upon completion we would require a xml document for each property which can be imported into our Asset energy database (example Appendix 5). EPCs would be required prominently on void properties where access arrangements will be provided (Key safe codes). For void properties a new EPC would be commissioned if there is not a valid in date EPC registered. On occasions an EPC may be required for tenanted properties. Lot 3: Lot 3 - Energy Performance Certificates (EPC's) - Commercial Aspire have approx. 100 small retail units let on short term leases. There would be a requirement for EPCs to be completed and lodged to the government portal as they expire/trigger point reached. Upon completion we would require a xml document for each property which can be imported into our Asset energy database Lot 4: Lot 4 - Miscellaneous Assets Aspire commits to an annual survey of all miscellaneous assets which includes garage sites, carparks and un-adopted roads. The purpose of this survey is to collect and validate condition data for key components and features and to also check for any risks and issues. The visit ensures we meet our insurance obligations. In general, these surveys will all have data held against them apart from where new assets come over as part of a development programme. Lot 5: Lot 5 - Disrepair Surveys Aspire receives disrepair claims under the Pre Action Housing Disrepair Protocol. Once in receipt legal representative is instructed and a survey inspection is required as soon as possible to assess disrepair in the property. A survey report is required setting out any items of repairs within the property and an associated schedule of repairs with costs. (example Appendix 7). This is an initial survey identifying any disrepair issues and not a formal Expert Witness report. Within this report it will respond to allegations of disrepair and also detail other items of repair which need addressing with a recommended schedule of repair.