Provision of Relocation Services for Seconded Employees

Tender description

AWE is looking to engage with the market to understand supplier’s capability to support its employees who are being seconded to France and USA in their relocation process (moving, finding accommodation, settling in, schooling etc); in order to inform the procurement strategy for these requirements. Lot 1: AWE is an arms-length body of the Ministry of Defence employing around 6,000 people headquartered in Aldermaston, Berkshire. For more than 70 years, AWE has supported the UK Government’s nuclear defence strategy and the Continuous At Sea Deterrent. We also use our nuclear know-how and technical expertise to provide innovative solutions that support the UK’s counter-terrorism and nuclear threat reduction activities. We work at the extremes of science and engineering to understand the performance of nuclear warheads, and assess the safety, security and effectiveness of the stockpile in the absence of live testing. Remarkable science, technology, engineering and maths integrate across the lifecycle of the warhead: from initial concept and design, to final decommissioning and disposal. Experts in their fields work together in unique and advanced experimental facilities, to perform cutting edge experiments. The list of required services as part of this contract include but are not limited to: 1. Administrative Support a. Service Management; b. Support Desk; c. Operational Governance; d. Online secure portal for customer and assignee; e. Compile electronic files; f. Produce assignment related documentation such as assignment contracts, transfer certificates; g. Policy review and recommendations; h. Record Keeping and Documentation Management; 2. Travel Support a. Country guides, provide advice on vaccination, quarantine or country specific requirements; b. Monitor visa and residency permits; c. Assignee pre-travel briefings; 3. Logistics, Accommodation and Settling In a. Relocation services on the ground; b. Assignment management; c. Logistics arrange freight; d. Household goods survey; e. Familiarisation visit coordination; f. Enrol Assignee and any accompanying dependants in the AWE International Healthcare scheme; g. Home search; h. Lease review and translation; i. Lease renewal negotiation with landlord; j. Issues arising from rental accommodation negotiation with landlord; k. Temporary accommodation; l. Ongoing assignee support; m. School search; n. Spousal support; o. Selling of property support p. Furniture rental 4. Finances: a. Expense management; b. Assignment cost estimate; c. Allowance review and recommendations; d. Cost of living calculations/estimates 5. Training Services; 6. Quality Assurance; 7. Training and Development; 8. Service Reporting; 9. Approval and Management of Subcontractors To support the development of our procurement strategy, AWE is requesting interested parties to register their interest via email to AWEProcurement@awe.co.uk. Include in the title of your email submission “Relocation Services”. The nature of this PIN is such that AWE intends to operate restrictions within the relevant procurement regulations in order to protect essential national security interests. If an economic operator has connections with any hostile entity or foreign states which are deemed by AWE to pose a risk to the UK’s national security interests or is otherwise considered not to possess the reliability necessary to exclude risks to the security of the United Kingdom, AWE reserves its right to exclude them from this exercise. In issuing this PIN and engaging with the market, the AWE is not committing to conduct any procurement in relation to this Programme. Equally non-participation in this Market Engagement will not be taken into account in any future procurement activities and will not preclude any organisation from submitting a tender in any future competitions. Note: The nature of this contract is such that the award will be subject to supplier’s passing AWE’s security requirements as dictated by its site licenses.