Housing Services Roofing & External Wall Insulation 2022-23

Tender description

East Renfrewshire Council are looking to appoint a suitably experienced contractor to undertake the design and installation of energy efficiency improvement works at various addresses within the East Renfrewshire geographical area including roof replacements and external wall insulation works. A full list of addresses (10) will be made available with the tender documents. Telephone numbers for the 10 council owned properties will be given to the successful contractor following contract award. This Contract is made up of two parts. The first is council owned properties which the council is directly paying for the works identified within the address list provided and the total spend is guaranteed at 500,000GBP. The second element is the council has 500,000GBP available to administer as grants to home owners as part of the Scottish Government scheme, however this part is not guaranteed and is subject to owner uptake. The successful contractor will have the opportunity to generate work from homeowners and the council can, subject to funding criteria, pay this via a grant. In some cases there will be a homeowner contribution required and the council does not guarantee any uptake of work or payment. This is relevant to part 2 only. For part 2 of the contract, the contractor is asked to take ownership of engaging with the owner/occupiers of the properties for signing up to the EWI works. The successful contractor is to contact the owners for part 2 of the contract and a list of addresses will be provided to the successful contractor by the Council following contract award. The contractor will be expected to canvass home owners by either face to face contact or by lettering each owner identified by the council following contract award. The purpose of this is to allow the contractor to present the proposed system and works proposals, its benefits and the grant funding available as well as to provide any additional information relevant to the proposed works. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. This Contract is made up of two parts. The first is council owned properties which the council is directly paying for the works identified within the address list provided and the total spend is guaranteed at 500,000GBP. The second element is the council has 500,000GBP available to administer as grants to home owners as part of the Scottish Government scheme, however this part is not guaranteed and is subject to owner uptake. The number of properties available under part 1 (council owned) is 10 however this number could possibly increase or decrease depending on uptake and additional budget becoming available. These are indicative figures only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract. It is anticipated that by offering this in a competitive market that a saving on the above value may be achieved. The Council reserves the right to spend up to 2,000,000GBP over the contract term should there be a requirement and budget is available. It should be noted this additional spend is not guaranteed. The anticipated start date for the contract is no later than 27 February 2023. The contract is for a period of 34 weeks however the Council reserves the right to extend for a further 18 weeks (up to 52 weeks). The 34 weeks is made up of the design element from 27/02/2023 to 02/06/2023 (14 weeks ) and the site works from 05/06/2023 to 20/10/2023 (20 weeks). There is no guarantee of any further work after week 34. The council may confirm another start date as detailed in an official letter of acceptance. It should be noted that the contract value is advertised as 500,000GBP as this is the only guaranteed spend under the contract. Grant funding of 500,000GBP will be available, but not guaranteed as this is dependant on owner uptake.