21049-23 CCC Insurance Brokerage and Associated Services

Tender description

<p>The Authority requires the provision of expert and respected insurance brokerage services to<br>enable it to achieve the most appropriate insurance programme for the organisations it<br>represents.<br>The bidder shall be required to provide high quality, timely and focussed advise on all<br>matters of insurable risks and insurance solutions, particularly as they impact on any key<br>projects that the organisations undertake.<br>The bidder shall ensure they have an appropriate level of skill and experience with sufficient<br>capacity to ensure that the Council’s receive the required levels of service to agreed<br>timescales.<br>The Authority is not splitting this contract into lots as it wishes to procure a single broker for<br>consistency in delivery and in order to support the Lead Authority Model.</p> <p>&nbsp;</p> <p>From 1 December 2020 Cambridgeshire County Council, Milton Keynes Council and<br>Northamptonshire County Council (now superseded by North and West Northamptonshire<br>Council’s) entered into a Lead Authority arrangement for the delivery of shared services.<br>These arrangements followed the disaggregation of the former LGSS shared service model.<br>The management of each individual shared service area has transferred to the ‘lead’ council<br>who will be responsible for the performance of the service to its customers and partners.<br>Cambridgeshire County Council is the lead authority for all aspects of insurance services to<br>the lead authority partners.</p> <p><br>Each Authority’s insurance arrangements are managed by a dedicated team which forms<br>part of the Cambridgeshire County Council Lead Authority Services Provision.<br>In addition to providing insurance services to the Lead Authority partners the Insurance<br>Service also provides insurance services to the following organisations:</p> <p><br>? Norwich City Council, including Norwich City Services Ltd<br>? Northampton Partnership Homes<br>? Pathfinder Legal Services Ltd<br>? Cambridge City Council<br>? Maintained and Academy Schools</p> <p><br>The Insurance Service delivers</p> <p><br> • Insurance Programme Management<br>• Provision of Insurance and insurable risk related advice<br>• Claims Management Service</p> <p><br>The service provides professional, high quality insurance services and is responsible for<br>ensuring that insurable risks are identified and catered for within the partner’s insurance<br>arrangements as well as the control and management of insurable risk, the raising of<br>managerial awareness of operational and strategic pressures, and the minimising of risks<br>which could adversely affect service delivery and lead to civil litigation.</p> <p><br>The Procurement is being procured by the Lead Authority for the benefit of the Authority and<br>the Partner Organisations. For the purposes of this tender the partner organisations are<br>Milton Keynes Council, West Northamptonshire Council North Northamptonshire Council,<br>Norwich City Council and Northamptonshire Partnership Homes.</p> <p><br>Cambridge City Council shall consider utilising the arrangement upon the end of their<br>existing agreement but Bidders should note there is no guarantee of them doing so.<br>Cambridgeshire County Council shall act as the lead Authority and will enter into the<br>Contract with the successful Bidder(s). While Cambridgeshire County Council will be the<br>contracting party, the Services will be performed by the selected Suppliers for the Authority<br>and the Partner Organisations</p> <p><br>The following approach will be taken to the contract arrangements:<br>• The Authority will enter into the Contract with the successful Bidder on behalf of itself and<br>the Partner Organisations.<br>• Cambridgeshire County Council (CCC) Insurance Services is responsible for the<br>management of claims made by and against the Council and the procurement and<br>management of insurance arrangements entered into the Council.<br>The Authority proposes to enter into one Contract for an initial period of 60 months with the<br>preferred bidder, with an option to extend for up to two further 12 months, making 84<br>months in total.<br>The Contract has an estimated annual spend of £60,000 (exclusive of VAT and brokerage<br>fees) for the delivery of Insurance Brokerage and Associated Services across all bodies using<br>the Insurance Service.&nbsp;</p> Keywords: Insurance brokerage services, Financial and insurance services