Vehicle Maintenance Services on the Isle of Wight

Tender description

The Isle of Wight Council (“the Authority”) invited Tenders from suitably qualified suppliers (“Potential Suppliers”) to be part of the Authority’s Approved Supplier List for the Provision of Vehicle Maintenance Services on the Isle of Wight. This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015.The Authority does not have its own repair facility and therefore the services under this ASL include all aspects of both planned and unplanned maintenance and repairs. This includes MOTs, Servicing and Bodywork Repairs (excluding very minor bodywork repairs/dents and scratches). The Authority currently has a fleet of 149 vehicles which comprises of a variety of cars, light commercial, minibuses and large goods vehicles, details of the manufacturers and models were found in the Specification Document Annex A Fleet Details. The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority’s fleet list. This opportunity is divided into two lots. A “lot” is defined as a grouping of similar services that a single procurement process has been split into. Please see the details below: LOT 1 – MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS This lot is for MOTS, servicing, and general mechanical repairs to vehicles. This lot is a nonexclusive, single supplier Lot. Estimated value is £129500.00 per year. This lot includes the following services: • Undertaking of Class 4, 5 and 7 MOTs and periodic LGV safety inspections for a variety of cars, light commercial, minibuses and large goods vehicles. Vehicles would mainly be petrol or diesel, but there will also be an ever- growing number of hybrid or electric vehicles. • To keep the vehicles in a condition safe and suitable for the purpose which they are intended for. LOT 2 – BODYWORK REPAIRS This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. This lot is a non-exclusive, multiple supplier lot. There will be up to 3 suppliers in this Lot. Estimated value is £20000.00 per year. The services included in this lot could include but not exclusively, fibreglass repairs and welding, seatbelt repair/fixing of replacements, powder coating and accidental/nonaccidental damage but will exclude very minor bodywork repairs/dents and scratches. The Authority/Customer reserves the right to use an alternative route to market during the life of the ASL if it is deemed to be appropriate. The values set out in this notice are the total estimated value for the duration of the term for each Lot. The value is based on the historical usage, however, potential suppliers must note that there is no guarantee of value or volume of work Keywords: vehicle, maintenance