Grounds Maintenance & waste removal service

Tender description

Grounds Maintenance & Landscape services to the Council's 3 Parks, 6 Allotments, 2 Cemeteries, 15 Play areas and various other land holding in the Parish of Newbury to include grass cutting, hedging, floral management, waste collection and ancillary works associated with the managed of open spaces, play grounds and ancillary land areas owned or managed by the Town Council. It is intended this be a 3 year Agreement with an option to extend by a further 2 years by agreement Lot 1: Grass Cutting To regularly cut remove and manage grass areas within the Civic Parish as set out in the Tender documents Lot 2: Waste collection & removal with other asset services Regular collection of waste from Councils bins, general waste, segregated waste and dog waste to Tender document cycle including 7 days a week, 364 days a year. Waste removal, general waste management in Parks Recreation grounds & open spaces, removal, disposal & recording of volume with regular reporting on recycling volumes to meet Councils Climate Change Agenda. Management of the Council Benches, Salt bins , signs and other "loose" assets including regular maintenance, cleaning graffiti, clean Tennis Court's, the Splash park, Allotment & other Notice Board's, Lot 3: Gardening Services To manage the Landscape areas set out in the Tender document to keep these in top condition, winter / summer bedding, rose beds, Wildflower areas, weeding, edging and all other routines as set out in the Tender documents. The Council has 2 main event, Newbury & Regional entry in Britain in Bloom to which these areas make a significant contribution Lot 4: Playground inspections To visually inspect all the Council play equipment on a weekly rotation basis, to note any defect against the RoSPA approved safety standard, submit that defect report to the Contract Supervisor within 4 hours of discovery with photographic evidence of the issue, to make temporarily safe where the defect is high risk. To sweep the play areas clean, remove & bin rubbish, glass & other materials, Report outcomes as a result of ASB / substance misuse for recoding purposes. Sandpit & play bark management Carry out / assist in minor maintenance where directed (labour). Additional information: The person inspecting must have the basic RoSPA approved qualification of the inspection of Play equipment & skate parks. The Council carries out the Annual Independent Safety inspection upon which these weekly inspections are based. The Tenderer will have access to these Annual Reports for reference. Lot 5: Shaw Road Cemetery & other assets, cleaning & other works Grass cutting to Shaw Cemetery sites access pathways, opening / closing gates at Newtown Rd Cemetery ( 7 days a week) managing / cleaning 2 Chapels and other ancillary management works as set out in the Tender. Managing internal hedges & creeper growth within the Cemeteries Managing the Cemetery on full time 5 days a week basis for the Council, assisting Funeral Directors, keeping site safe maintained, pristine condition, digging for Cremated Remains and other assistive services on site. Managing CWG & other Public memorials in both Cemeteries, keeping these graves clean tidy & accessible at all times Daily communication with Council Team. Additional information: This will require a min on one full time Member of staff dedicated to the Cemetery works. There is a possibility that the existing Contract may trigger a TUPE situation. There is a small Cemetery Office which will be provided on an Agreement with a nominal rent of £1 per annum for the Staff to use for providing this Service. All outgoing will be the Tenders responsibility. Lot 6: Floral displays Making, delivering, fixing & watering of hanging baskets - 188 summer / 87 winter plus 10 troughs Providing summer & winter bedding plants to NTC on all Beds, Victoria Park, St Johns Corner, Andover Road, Greenham House Gardens and others to agreed colour scheme to all beds. Progressive 20% change annually from bedding to perennials (planting by others Lot 3) Lot 7: Sports Pitches Setting up & marking out of sports pitches (football) Cleaning & maintain Changing Rooms during Season, notify defects Meter readings - Monthly water & 3 monthly Electric reading non-Town Hall meters Cleaning, checking & notifying defects on post nets & sockets & other spots equipment Open & closing Changing Rooms on match days Legionella management of water Marking out Summer Rounders pitch (City Rec) supply.